Adara Communities · 2 days ago
Vendor Coordinator
Houston, TX
Full-time
Onsite
Entry Level
$18/hr - $22/hr
1+ years expAdara Communities is a company with 40 years of industry experience focused on technology and community living. They are seeking a Vendor Coordinator to support vendor setup, documentation, and billing processes while ensuring accuracy and compliance. The role involves onboarding new vendors, maintaining records, reviewing contracts, and coordinating with internal teams to support vendor operations.
Real Estate
Responsibilities
Oversee the onboarding of new vendors, including contractors, landscapers, and other professionals who provide services to Adara properties
Review and maintain vendor insurance certificates, licenses, and compliance documentation, including tracking expiration dates
Review contracts to ensure terms comply with Adara's policies
Compare proposed contract terms with other potential vendors to identify the best match for the company
Accurately enter vendor charges, pricing, and codes (including DM and accounting codes) into internal systems
Set up and maintain vendor profiles, payment terms, and related data in the company's vendor management system
Review vendor invoices for accuracy and resolve pricing or billing discrepancies
Coordinate with Accounts Payable, Procurement, and other internal teams to support vendor compliance and reporting
Assist with vendor audits, reporting, and process improvement initiatives
Qualification
Required
High school diploma or equivalent; Associate's or Bachelor's degree preferred
1–3 years of experience in vendor management, accounts payable, procurement support, or related administrative functions
Strong attention to detail and ability to accurately handle data entry and documentation
Excellent organizational skills and the ability to manage multiple priorities
Proficiency with Microsoft Office (particularly Excel) and comfort working in vendor/ERP systems
Strong written and verbal communication skills
Ability to work both independently and collaboratively within a team
Preferred
Associate's or Bachelor's degree
Company
Adara Communities
Adara Communities is a real estate firm based in the state of Texas.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase