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Alpha Business Solutions · 1 month ago

USA - Procurement Consulting Lead

Lexington, MA

Full-time

Hybrid

Senior Level

$80/hr - $95/hr

Alpha Business Solutions is seeking an experienced CAPEX Project Procurement Lead contractor to provide comprehensive procurement support for high-value Capital Expenditure projects. The role involves managing the full procurement lifecycle, ensuring compliance with global policies, and maximizing value through strategic sourcing and contract negotiation.

Bookkeeping and PayrollEmployee BenefitsFinancial ServicesStaffing Agency

Responsibilities

Serve as the dedicated Procurement Lead, integrating seamlessly with the Global and Site Procurement teams, Project Managers, and Engineering functions to understand project scope, goals, and critical timelines

Ensure mandatory application of Capital Procurement Process, Procurement Policy, and Contracting Policy, including the correct use of funding requests and procurement planning

Work in full compliance with global category strategies, contributing materially to the fulfillment of key performance indicators (KPIs) such as Savings, Competitive Sourcing, and E-auctions

Become proficient in procurement and documentation systems, including Axxerion, Coupa, and related invoice/payment management platforms

Lead the preparation and execution of complex sourcing events (RFPs) for critical equipment and services, ensuring all necessary documentation (specifications, price sheets, draft MSAs) is ready for launch

Manage sourcing events within the Ariba E-Sourcing system for all purchases exceeding the $100,000 threshold

Check the contract database for existing Master Service Agreements (MSAs), prepare and ensure the signing of Confidentiality Disclosure Agreements (CDAs), and finalize verified long lists of eligible suppliers

Prepare and secure necessary sign-offs for Single Source Justification forms, strictly adhering to the Procurement Policy

Develop complete bidding documentation, including Instructions to Bidders and evaluation matrices, aligned across technical, commercial, and legal needs

Execute and lead the competitive selection process, including bid collection, technical/commercial evaluation, and completing the evaluation matrix with clear scores and justifications

Establish and align negotiation strategies with the Procurement Team and Project Stakeholders. Lead negotiations with suppliers and subject matter experts to achieve a clear, final recommendation for contract awarding

Manage the full contracting process, ensuring contracts are ready to sign, coordinating final signatures, and managing the Purchase Request (PR) to Purchase Order (PO) approval status

Summarize and accurately report realized savings to the Procurement Team

Manage final payments, conduct final performance reviews, capture lessons learned, and launch close-out letters to suppliers

Ensure the seamless transfer of equipment, contracts, and guarantees to the operations teams, and confirm documentation is officially acknowledged in writing

Provide weekly and monthly written progress reports to the Project Manager and Project Sponsors

Qualification

CAPEX procurementAriba Sourcing/E-SourcingCoupaContract negotiationFinancial acumenStakeholder managementCommunication skillsCollaboration skills

Required

Proven experience leading CAPEX (Capital Expenditure) procurement for large-scale investment projects, preferably within the Pharmaceutical, Biotech, or related regulated industrial sectors

Deep expertise in the end-to-end competitive bidding and contracting process (RFP, bid evaluation, negotiation, contract signing)

Demonstrated proficiency with enterprise procurement and contracting systems, such as Ariba Sourcing/E-Sourcing and Coupa

Strong financial acumen with a proven ability to realize and report measurable savings and cost avoidance

Excellent collaboration, communication, and stakeholder management skills, capable of influencing cross-functional teams (Engineering, Finance, Legal)

Ability to quickly assimilate and apply complex company-specific policies (Procurement, Contracting, Capital Process)