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Team Quality Services · 3 days ago

Accounting Specialist

Auburn,IN,US

Full-time

Onsite

Mid, Senior Level

5+ years exp

Team Quality Services is seeking an Accounting Specialist responsible for managing accounts receivable and accounts payable functions. The role involves ensuring timely processing of invoices, payments, and vendor bills while maintaining financial accuracy and supporting cash flow operations.

AutomotiveLogisticsMechanical Engineering

Responsibilities

Generate and distribute customer invoices in a timely manner

Monitor accounts for outstanding balances and actively follow-up on overdue payments

Apply customer payments and reconcile AR accounts

Investigate and resolve billing discrepancies with customers

Work closely with the sales and operations teams to ensure accurate receivables, payables, and financial reporting

Prepare AR aging reports and recommend actions for delinquent accounts

Process vendor invoices and ensure accurate coding and approval

Schedule and process vendor payments (checks, ACH, wire transfers)

Reconcile AP statements and resolve discrepancies

Maintain vendor records and ensure compliance with W-9, 1099, and other reporting requirements

Assist with expense report processing and employee reimbursements

Routinely perform bank reconciliations

Monitor cash balances and report cash flow trends

Process and record incoming and outgoing payments

Assist with credit card, petty cash, and expense reporting reconciliations

Maintain accurate financial records and ensure compliance with company policies

Assist in month-end and year-end closing procedures

Support internal and external audits by preparing necessary documentation

Contribute to process improvements for greater efficiency and accuracy in financial operations

Promote proper work ethic and demonstrate the Company's Core Values, policies, procedures and best practices

Comply with all customer and service location requirements, including, but not limited to, health/safety training and vaccination status

Demonstrate proficiency using technology, including, but not limited to, smart phones, tablets, computers, mobile applications, web-based software, typing, data entry, spreadsheets, and the use of video conferencing systems

Demonstrate the ability to use written and verbal communication skills to deal effectively with diverse groups of people, including proficiency in using a telephone/cellphone

Demonstrate the ability to maintain a close working relationship with Company team members, customers, service locations, and the general public for the purpose of explanation, interpretation, technical assistance, and non-routine problem-solving

Demonstrate excellent problem-solving skills, with the ability to analyze complex issues and implement effective solutions

Demonstrate outstanding communication and interpersonal skills, with the ability to build rapport and influence stakeholders at all levels, inside and outside the Company

Demonstrate solid project and time management capabilities, including the ability to organize, prioritize, and manage multiple projects and tasks simultaneously

Travel to Company facilities, customer locations, or alternate service locations as assigned. Must be able to drive on behalf of the Company and/or customers if required

Occasional participation in events outside of regular hours may be necessary, which may include meetings, training sessions, and team building events

Maintains flexibility to work additional hours as needed during busy periods or to meet deadlines

Ability to adapt to changing work demands and schedules, including occasional mandatory overtime. Mandatory overtime may be required, with compensation provided in accordance with Company policies and local labor laws

Other duties as assigned

Qualification

AccountingAccounts ReceivableAccounts PayableSage Intacct ERPExcelMicrosoft OfficeBilingual EnglishBilingual SpanishProblem-solvingCommunication skillsTime management