Shelter House, Inc · 1 month ago
Operations & Facilities Manager
Fairfax, Virginia, United States
Full-time
Onsite
Mid Level
$64K/yr - $69K/yr
3+ years expShelter House, Inc. is a reputable organization dedicated to preventing and ending homelessness and domestic violence. The Operations & Facilities Manager is responsible for overseeing the daily operations of the Fair Ridge Emergency Shelter, ensuring a safe and compliant environment while managing facility maintenance, safety, compliance, and vendor coordination.
Information ServicesNon Profit
Responsibilities
Oversee daily operations and maintenance of shelter facilities, including plumbing, electrical, HVAC, and structural systems. Communicating the issues with Fairfax County
Ensure the functionality of computer and communication equipment, including telephones and internet connectivity
In coordination with Fairfax County conduct regular inspections and preventative maintenance to ensure safety and operational efficiency
Coordinate and oversee repairs and maintenance, whether performed in-house or by external contractors
Oversee and ensure the cleanliness and proper maintenance of the building’s interior and exterior grounds
Maintain a flexible schedule in response to the needs of the shelter operations, which may occur after business hours
Core hours are Monday through Friday, 8:00 AM to 4:00 PM, with one remote workday per week. The Operations Manager will also serve in an on-call capacity to respond to building-related emergencies
Maintain cleaning schedules, waste management, and sanitation protocols in collaboration with staff and vendors
Ensure agency vehicles are maintained and meet state license and registration requirements
Responsible or submitting payments for vendors and tracking operating budget
Ensure the facility complies with all local, state, and federal health and safety regulations
In coordination with the Assistant Director of Shelter Operations, conduct and monitor regular fire drills and emergency preparedness exercises
Coordinate with Fairfax County and security vendors to monitor and address concerns related to security cameras and alarm systems
Manage facility-related inventory, including cleaning supplies, maintenance tools, and emergency preparedness items
Work with vendors to procure cost-effective and high-quality supplies
Monitor and manage utility usage to ensure cost efficiency
Obtain and evaluate bids for maintenance and repair projects; oversee work to ensure quality and compliance
Develop and maintain relationships with contractors, service providers, and suppliers
Ensure all vendor contracts and agreements align with budgetary constraints and operational needs
Support emergency response efforts, including weather-related preparedness and facility adjustments for increased shelter capacity
Participate in regular meetings with Programs Team, Facilities, Fairfax County, and others as needed
Duties may overlap with the Assistant Director of Shelter Operations
Maintain compliance with TB testing per agency protocol
Ensure compliance with all agency policies
Proficiently operate a personal computer, fax, printer, copier and Microsoft Office products (email, calendar, drive, etc.)
Exemplify the Shelter House core values of (iCARE); Inclusivity, Collaboration, Accountability, Respect and Empowerment
Perform other duties deemed necessary to support the program and agency
Qualification
Required
A bachelor's degree in human services/ related field or commensurate experience
3-5 years of experience in facilities management, building maintenance, or a related field
Knowledge of building systems, maintenance best practices, and compliance requirements
Strong problem-solving skills and ability to respond quickly to urgent facility needs
Ability to prioritize competing responsibilities and make sound judgements
Ability to lift at least 10-20 lbs and perform hands-on maintenance tasks as needed
Proficiency in Microsoft Office, facility management software, or other relevant tools
Strong written and verbal communication and interpersonal skills
Ability to work flexible hours, including evenings and weekends, as needed
Valid Driver's License
Willingness to work evenings and weekends when needed
Preferred
Foreign Language fluency in a language other than English (ex. Spanish, Farsi, Arabic or Amharic)
1+ years of program and/or staff management
Experience in an emergency shelter, residential facility, or nonprofit setting preferred
Experience leading/ supporting programs serving homeless families
Company
Shelter House, Inc
Shelter House, Inc.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Joe Meyer
Executive Director & CEO
Company data provided by crunchbase