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Harvard Kennedy School · 21 hours ago

Faculty Assistant & Project Coordinator

Cambridge, MA

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Harvard Kennedy School is part of Harvard University, dedicated to improving public policy and leadership. They are seeking a Faculty Assistant & Project Coordinator to provide comprehensive administrative support to a faculty member, manage schedules, coordinate events, and handle correspondence.

Education

Comp. & Benefits

No H1B

Responsibilities

Providing a wide range of complex office administration and support to a renowned faculty member

Managing complex calendars, coordinating high-level meetings and international travel arrangements; Reviewing, assessing, routing, answering, and monitoring follow up action steps on correspondence

Serving as the main public representative of the professor and handling general inquiries by email and over the telephone

Managing logistics for occasional small events and conferences, including sending invitations, booking rooms, creating agendas, coordinating schedules, and arranging catering

Booking travel, processing reimbursements, paying invoices; Monitoring budgets including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts

Providing complete course support, working with Faculty and Teaching Assistants, creating course Canvas websites, procuring readings, printing hand-outs

Providing other office support including: composing and editing letters, memoranda, and reports, answering correspondences, maintaining office supplies, coordinating maintenance of physical space and equipment

Qualification

Program coordinationOffice administrationWord proficiencyExcel proficiencyPowerPoint proficiencyCommunication skillsMultitaskingOrganizational skillsAttention to detailAdaptabilityFlexibilityPositive attitude

Required

A minimum of 2 years of professional experience in program coordination and/or office administration

Demonstrated prior experience providing high level administrative support and complex project coordination responsibilities

Excellent verbal and written communication skills in English

Ability to meet tight deadlines in a fast paced, high-energy and constantly changing environment

Demonstrated intermediate skill level with Word, Excel, and PowerPoint

Position requires adaptability, flexibility and the ability to multitask while maintaining excellent attention to detail

Successful candidate must be highly motivated, detail-oriented with strong organizational skills and a positive attitude

Bachelor's degree, ideally with a focus on social science

Benefits

Generous paid time off including parental leave

Medical, dental, and vision health insurance coverage starting on day one

Retirement plans with university contributions

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities including tuition assistance and reimbursement

Commuter benefits, discounts and campus perks

Company

Harvard Kennedy School

Kennedy School of Government at Harvard University is a public policy and public administration school. It is a sub-organization of Harvard University.

Founded in 1936

Cambridge, Massachusetts, USA

201-500 employees