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UNFCU · 23 hours ago

Executive Administrator (CEO Support)

Queens, NY

Full-time

Hybrid

Senior Level

$90K/yr - $95K/yr

5+ years exp

UNFCU is a global not-for-profit financial institution serving the UN community, dedicated to providing peace of mind to its members. The Executive Administrator will support the President & CEO by managing a variety of executive-level administrative tasks, ensuring efficient operations through effective communication and coordination.

AccountingFinanceFinancial ExchangesFinancial ServicesMobile AppsPayments

Responsibilities

Uphold UNFCU’s mission, core values, and guiding principles by providing an exceptional service experience to colleagues and members alike through consistent demonstration of our service excellence behaviors

Proactively manage Outlook calendars, schedules and email

Prepare correspondence

Prepare reports, presentations, spreadsheets, graphs, charts and other documents in adherence with corporate brand guidelines

Create and maintain databases and spreadsheets

Prepare timely expense reports

Arrange and manage detailed domestic and international travel plans, itineraries, and agendas, ensuring cost-effectiveness and management needs

Answer and screen telephone calls, responding to inquiries and escalating them as appropriate

Collaborate with executives to keep them informed of upcoming commitments and responsibilities

Manage all aspects of meetings, teleconferencing and videoconferencing support

Provide support to internal committees

Assist with preparing departmental budgets as requested

Conduct ad hoc research and collect data as needed

Organize events

Organize and maintain electronic filing systems

Liaise between executives and other department heads to ensure coordination and handling of issues and projects

As a member of the Executive Operations team, provide periodic back-up support to colleagues, participate in team meetings, share knowledge and information, and ensure a consistently high level of service and support

Perform additional responsibilities as assigned

Ensure compliance with federal and state laws and regulations and UNFCU’s Code of Ethics & Business Conduct

Qualification

Executive administrative supportMS Office proficiencyC-SuiteAdobe Professional knowledgeSAP Concur experienceManage prioritiesExceptional communication skillsProblem-solving skillsTeamwork ability

Required

Associates degree, preferably in Business Administration or similar field

5+ years of experience supporting C-Suite leadership, preferably in financial services and/or not-for-profit sectors, with board support experience a plus

Advanced proficiency in MS Office applications, especially Outlook, Word, Excel and PowerPoint

Experience working with SAP Concur or other expense reporting platform