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Respite Care of San Antonio · 1 month ago

Data capture Clerk at Respite Care of San Antonio

United States

Full-time

Remote

Entry Level

$28/hr - $35/hr

1+ years exp

Respite Care of San Antonio (RCSA) provides services to enhance the stability and nurturing opportunities of families caring for a loved one with developmental disabilities. The Remote Data Capture Clerk will be responsible for accurately inputting, validating, and maintaining client, service, and administrative data to support the organization’s mission.

Child CareChildrenNon Profit

Responsibilities

Enter client demographics, personal, and medical information into the organization’s data management system

Input service records, attendance logs, and respite care usage data

Capture administrative data, such as staff timesheets, billing forms, and other program documentation

Review source documents for completeness and accuracy before data entry

Perform periodic checks to identify and correct errors, duplicates, or inconsistencies

Reconcile data discrepancies by contacting relevant team members or stakeholders

Update existing records as needed (e.g., changes in client status, new documentation)

Archive or purge outdated or inactive data in line with data retention policies

Support data backup processes and version control protocols as required

Assist in compiling data for internal reports (e.g., monthly program usage, funding reports)

Provide data as needed for external stakeholders (funders, regulatory bodies, auditors)

Generate ad-hoc data extracts, tables, or summaries for program managers

Maintain strict confidentiality of sensitive client information, adhering to HIPAA (if applicable) or other data privacy regulations

Follow RCOSA’s data governance policies, including documentation standards, data security, and record retention

Report any data security issues or breaches immediately to the Data Manager

Liaise with program staff, caregivers, and other team members to clarify data-related questions

Provide training or guidance to internal stakeholders on proper data documentation and submission

Participate in remote team meetings to align on data needs and updates

Suggest improvements to data collection tools, workflows, or system interfaces

Help in testing and implementing new data systems, modules, or upgrades

Document standard operating procedures (SOPs) for data capture and data quality checks

Qualification

Data entryData management softwareMicrosoft ExcelAttention to detailOrganizational skillsCommunication skillsSelf-motivatedConfidentiality

Required

High school diploma or equivalent required

Minimum 1–3 years of experience in data entry, data capture, or administrative work

Proficiency with Microsoft Office, especially Excel (tables, filters, formulas)

Typing speed and accuracy (e.g., 45+ WPM or as required by role)

Familiarity with data validation techniques and tools

Excellent attention to detail and a strong commitment to data accuracy

Strong organizational skills and ability to manage multiple tasks

Good communication skills (written and verbal), especially for clarifying data with remote team members

Self-motivated and able to work independently from a home office

Ability to safeguard confidential information and maintain data security

Reliable high-speed internet connection and a dedicated, distraction-free workspace at home

Preferred

Associate's degree or higher in Administration, Business, Health Information Management, or related field

Experience with database systems / data management software (e.g., CRM, EMR, or custom nonprofit systems)

Benefits

Remote-work flexibility

Paid time off / Holiday leave

Retirement plan (if offered by RCOSA)

Health, dental, vision insurance (if offered)

Professional development support

Company

Respite Care of San Antonio

Respite Care of San Antonio (RCSA) provides services to enhance the stability and nurturing opportunities of families caring for a loved one with developmental disabilities and/or complex medical diagnosis.

Founded in 1987

San Antonio, Texas, USA

51-200 employees