Montana State University - Office of Student Engagement ยท 2 days ago
Administrative Associate III
Bozeman, MT
Contract
Onsite
Mid Level
$21/hr - $21/hrMontana State University - Office of Student Engagement is seeking a highly organized and proactive Administrative Associate to support the Western Transportation Institute (WTI) and the Local Technical Assistance Program (LTAP). This role serves as the first point of contact for WTI, manages communications, coordinates record retention, and assists with financial systems while providing administrative support to two in-office Directors.
Events Services
No H1B
Responsibilities
Serve as the first point of contact for WTI and LTAP (as needed) by managing phone and email correspondence
Assist with Chrome River with reports; serving as the proxy backup for all WTI PIs and core staff
Coordinate the records retention process for all grants
Assist with capital equipment management and insurance protocols
Assist the Director of WTI and the Director of LTAP with:
Travel arrangements
Chrome River
Ordering
Procurement
Creating invoices
Day-to-day support of both directors
Deposit checks for LTAP
Manage opening and closing of weekly grant meetings:
Scheduling
Collecting information for the meetings (opening and closing grants for the week)
Taking minutes and emailing action items
Coordinate SmartBuy purchasing for:
Support staff
Directors
Rural Safety Center
Office management:
Board Room and Classroom calendar management
Board Room and Classroom management
Open procedures for grants:
Forwarding information to communications team
Adding information to team project list
Requesting project data folder
Adding to weekly grant management agenda
Adding grant numbers to timesheet system
Qualification
Required
Progressively responsible administrative work experience with an emphasis on customer service in a main office setting, or an equivalent combination of relevant education and/or experience
Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude
Demonstrated experience using personal computers and various software such as word processing, spreadsheets, database, presentation, email and internet. Microsoft Office software preferred
Preferred
Demonstrated experience using a database or accounting software program to track basic financial records or other data with demonstrated basic accounting skills and competence maintaining records
Knowledge of MSU Policies and Procedures or previous experience working in a higher education setting
Benefits
Benefits Eligible
Company
Montana State University - Office of Student Engagement
The Office of Student Engagement (OSE) provides and facilitates student engagement opportunities for MSU students through a variety of programs, events, services, and activities on the Bozeman campus.
Founded in 2015
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase