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Texas Health and Human Services · 4 weeks ago

Administrative Asst III

Richmond, TX

Contract

Onsite

Entry, Mid Level

$2,953/mo - $4,365/mo

2+ years exp

Texas Health and Human Services is committed to creating a positive impact in the lives of Texans. They are seeking an Administrative Assistant III to provide complex administrative support for the Client Services Administration under the supervision of the Assistant Director of Programs, including scheduling, correspondence, and maintaining office operations.

Health Care

No H1B

Responsibilities

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned

The Administrative Assistant performs complex administrative support work to include but not limited to, the following: typing/composing of general correspondence, forms, reports, and memos; handling routine paperwork; routing phone calls; scheduling meetings; taking dictation and meeting minutes as necessary; handling travel arrangements; scheduling and maintaining the AOD and EDO calendars; works with Cashier on lockbox procedures, counts amounts of monies that are input into the lockbox, retrieves monies/tickets/credit cards that are in lockbox

The Administrative Assistant to the Assistant Director of Programs also serves as assistant to the Director of Residential Services and to the Director in the absence of his/her assistant; answering correspondences, reviewing mail, providing information and instructions to residential services personnel; develops and maintains office forms and databases to measure activities of the department; assembles and organizes information for internal and external auditors; assembles and organizes information for supervisor; maintains supervisor’s calendar

Works under limited supervision with considerable latitude for the use of initiative and independent judgement

Other duties as assigned include, but are not limited to, actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recover or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location

Qualification

Microsoft ExcelMicrosoft PowerPointDatabase managementTexas Class C Driver’s LicenseEffective communicationProblem solvingConfidentialityTeam collaborationTime management

Required

Must possess Valid Texas Class C Driver's License to be checked yearly for any violations or suspensions or obtain it no later than 90 days after hire date

Graduation from an accredited high school or GED, plus two (2) years secretarial work experience

Additional related work experience may substitute for the required education on a year-for-year basis with a maximum substitution of two (2) years

Each year (30 semester hours) of accredited college work in a related field may substitute for the required work experience on a year-for-year basis

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE)

Males between the ages of 18 – 25 must be registered with the Selective Service

All State Supported Living Center Employees are subject to Random Drug Testing

Flexibility in work hours may be required for this position

The position may be required to work overtime and/or extended hours

Must be willing to work weekends and holidays

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility