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Florida Atlantic University · 1 day ago

Assistant Director, Accounting and Finance

Boca Raton

Full-time

Onsite

Entry, Mid Level

$60K/yr - $65K/yr

2+ years exp

Florida Atlantic University is seeking an Assistant Director of Accounting and Finance. This role supports the financial integrity and operational excellence of the University by providing strategic oversight and ensuring fiscal accountability, while maintaining compliance with university, state, and federal regulations.

EducationHigher EducationUniversities

Responsibilities

Serves as Cost Center Manager for various functional areas within the division with responsibilities that include approving all expenditures and Human Resources processes in Workday and ensures accurate coding and compliance with budget and university and state regulations

Directs, enters, retrieves, and analyzes data in Workday and Adaptive to provide analysis and guidance for meeting budget expectations and to prepare budgets for future fiscal years

Serves as liaison to Florida Atlantic University Office of Inspector General for all Student Affairs matters

Creates and updates divisional policies and procedures to ensure audit compliance

Evaluates and provides feedback/ recommendations regarding departmental auditing and compliance procedures

Analyzes business processes within departments and prepares flowcharts to document the business processes for audit purposes. Recommends improvements and/or enhancements to the business processes for audit/compliance and efficiency

Performs internal audits and reviews of departments’ internal controls to ensure compliance with University Policies and Procedures

Coordinates the Student Affairs Finance Team in the preparation and submission of the Unrelated Business Income Tax (UBIT) Report to the Controller’s Office for inclusion in the University IRS Form 990-T Income Tax Return. This report calculates the net revenue (loss) annually for each department generating organic revenue

Reviews and audits Tourist Development Tax (TDT) and sales taxes for the Division

Ensures Payroll compliance for the Division on payments to International employees pursuant to IRS Regulations

Directs and approves Owl Central or other Pre-Approval forms for financial expenditures and Human Resources actions in assigned areas

Provides guidance and support as needed to personnel at all levels regarding daily transactions, budget creation and management, year-end close, tax, and audit requirements in accordance with university and state budget and accounting policies and regulations

Prepares and records journal entries on a monthly basis in Workday

Prepares and assembles work papers, schedules and accounting summaries on a monthly and/or quarterly basis, and participates in year-end audit, among other duties as necessary

Oversees expense controls, including the preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase (Evaluation of spend categories, budget balances, and available cash)

Reviews S&B and OPS encumbrances to ensure accuracy

Assists with maintaining accurate balances of departmental open/blanket purchase orders and analyzes invoices for accuracy

Prepares monthly forecasting reports and monitor monthly P&L activity

Ensures all encumbrances are accurate

Maintains positive cash flow and budget availability

Provides periodic financial updates to the Director of Finance & Accounting and Vice President

Assists the Director of Finance & Accounting with processing contracts for the Division

Assists the Director of Finance & Accounting and other Student Affairs finance team members as directed

Performs assigned job-related special projects as needed

Qualification

WorkdayAccountingBudget ManagementFinancial AnalysisInternal AuditingComplianceTeam CoordinationCommunication

Required

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required

Benefits

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

State retirement options including tax-deferred annuities and Roth 403(b) plans.

State employees Public Service Loan Forgiveness (PSLF) program.

Sick Leave Pool Program.

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

Paid Community Engagement Volunteer Service Day.

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.