RAE Corporation · 1 day ago
AR/Credit & Collection Specialist
Pryor, OK
Full-time
Onsite
Entry, Mid Level
2+ years expRAE Corporation is a leading provider of innovative HVAC solutions committed to delivering unparalleled quality and customer satisfaction. The AR/Credit & Collection Specialist is responsible for managing the company’s accounts receivable process, ensuring accurate invoicing, timely collection of payments, and maintaining positive customer relationships.
Machinery ManufacturingManufacturingProduct Design
Responsibilities
Process and post check, ACH, and credit card payments to matched invoices in IFS
Review and sign off on equipment and unit orders
Review and verify daily posted invoices for accuracy
Deposit checks and manage mixed payment entries, ensuring supporting documentation is uploaded as required
Process and approve SPOs (Special Purchase Orders) from the service department
Perform credit adjustments and reconcile discrepancies through IFS
Review new customer applications, conduct credit reference checks, and determine payment terms and limits
Monitor aging accounts and collect past-due invoices via phone, email, or written correspondence
Provide customers with account statements and respond to billing inquiries promptly
Meet regularly with the CEO to discuss receivables status and address collection-related issues
Maintain accurate credit files and documentation for audit readiness
Process invoices for delivered orders daily, ensuring completeness and accuracy
Respond to internal and external inquiries regarding invoices and payments
Review and process special payment term offers for customer orders
Assist the Tax Specialist with collecting and reviewing tax exemptions in Avalara and answer related customer questions
Assist the Controller in researching AR ledger discrepancies and month-end balancing
Prepare and process monthly sales commissions
Support year-end audit preparation by cleaning up and reconciling the AR ledger
Ensure compliance with GAAP principles and internal accounting controls
Maintain a safe and clean work environment by following company policies, procedures, and safety regulations
Comply with all government regulations, company policies, and accounting procedures
Contribute to team success by collaborating effectively and completing assigned tasks as needed
Perform additional duties as assigned by the Controller or management
Qualification
Required
2+ years of experience in accounts receivable, credit, or collections
Advanced computer proficiency, including Microsoft Office (Excel, Word, Outlook)
Strong organizational, analytical, and problem-solving abilities
Excellent written and verbal communication skills
Ability to handle confidential information with discretion
Proficiency with accounting software
Preferred
Associate or bachelor's degree in Accounting, Finance, or related field
Experience in a manufacturing or corporate accounting environment
Benefits
Health insurance
Retirement savings plan
Paid time off
Professional development opportunities
Company
RAE Corporation
RAE Corporation is an industrial company that designs and manufactures heating, cooling, and refrigeration equipment.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Dan Crofford
Vice President - Accounting & Chief Financial Officer
Company data provided by crunchbase