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UC Irvine · 1 month ago

Assistant Program Manager, Master of Engineering (Hybrid)

Irvine, CA

Full-time

Hybrid

Mid Level

$59K/yr - $69K/yr

UC Irvine is a prestigious member of the Association of American Universities, known for its academic excellence and innovation. The Assistant Program Manager for the Master of Engineering program is responsible for advising students, coordinating events, and implementing outreach initiatives to support the program and its students.

Higher Education

Diversity & Inclusion

No H1B

Responsibilities

Advises prospective students about academic preparation, appropriateness of program relative to student goals, and program, school and university policies

Implements outreach initiatives with targeted institutions and organizations

Provides support to the program with faculty/instructor related request work, student financial aid options, organization policy and procedure information

Coordinates student orientations, onboarding, and general campus resource guidance

Maintenance and updates Grad Database, website, and social media; creation, maintenance, and distribution of program marketing material and/or communications

Develops, coordinates, and implements student events and supports the unit with a number of other duties

Provides advice and assistance to students on degree progress and major requirements as well as an alternative academic options and scheduling matters

Qualification

Event managementAdmissions process knowledgeProject managementMicrosoft OfficeCommunication skillsService orientationMulticultural competenciesProblem solvingInterpersonal skillsActive listeningCritical thinking

Required

Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance

Ability to stay current with admissions guidelines and process, and translate this to the complexities of various scenarios

Working knowledge of admissions, recruiting and counseling process in a University environment

Ability to use initiative and discretion in dealing with students and prospective students during recruitment

Experience in analyzing written materials such as academic records and personal essays to determine patterns, tendencies and relationships

Skill in working with a personal computer; working knowledge of Microsoft Office software such as Outlook, Word, Excel and Access

Skills in service orientation, organization, active listening, and critical thinking

Strong skills in project and event management

Knowledge of University processes and procedures

Understanding of University rules and regulations

Working knowledge of advising and counseling techniques in University environment

Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences

Solid verbal and written communication skills

Ability to make group presentations to convey information on a variety of topics

Strong interpersonal skills to work effectively and diplomatically with applicants and various stakeholders

Multicultural competencies; ability to work with diverse populations

Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students and scholars

Ability in problem identification and reasoning; ability to develop original ideas to solve problems

Must be able to work independently and follow through on assignments with limited direction

Bachelor's degree in related area and / or equivalent experience / training

Ability to work occasional evening and week-end hours

Occasional local travel, and ability to use own transportation