Inside Higher Ed · 3 weeks ago
Administrative Division Director- Infectious Diseases
Stanford, CA
Full-time
Hybrid
Lead/Staff, Director/Executive
$160K/yr - $191K/yr
5+ years expStanford University is seeking an Administrative Division Director for the Division of Infectious Diseases in the Department of Medicine. The role involves providing strategic direction for administrative and clinical functions, managing staff, and ensuring the division's financial success.
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Responsibilities
Direct staff and provide leadership to achieve goals and vision of the division. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees
Establish and manage clinical programs including outreach agreements and recruiting for new faculty, clinical educators, and instructors. Provide financial leadership to clinical programs to maximize clinical profitability. Establish measuring systems and tools to determine productivity of outreach agreements
Partner with Division Chief and Director of Finance & Administration (DFA) in working with Hospital(s) and Clinics in development of business and program planning; negotiate and monitor funds flow and productivity targets. Recommend and develop strategies for clinical cost accounting, revenue management and productivity reporting
Represent the division’s needs in regard to research, clinical and service facilities; negotiate on behalf of the unit’s current and future needs with the school and hospital(s)/clinic administration
May independently or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs
Independently initiate and create strategic plans for division. Make recommendations that may impact the unit's Clinical and research capabilities. Identify and resolve strategic issues of substantial significance that affect the overall functioning beyond the immediate unit, consult and advise Chief and DFA
Interpret, implement and ensure compliance with academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines and procedures
Ensure the financial success of the division. Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting. Coordinate with the hospital(s) budgeting process, negotiate funds flow agreements. May negotiate funding with the hospital(s) for programmatic needs along with the DFA
Manage and coordinate grants and contracts for the division. Ensure compliance with institutional and external requirements
Oversee staff in the management of all student, fellow, residency related activities and graduate program administration
Establish business and administrative processes. Partner with faculty leadership on divisional and/or departmental affairs and advocate the unit's needs and goals to internal and external parties. Evaluate business processes and operational and/or financial effectiveness. Develop long-range business plans
Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the DFA, Chief, Chair and /or Dean's Office regarding resources to support faculty activities and interests
Qualification
Required
Bachelor's degree and five years of experience in administrative and financial management, or a combination of education and relevant experience
Demonstrated leadership and supervisory, planning and change management skills
Excellent planning and organizational skills
Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts
Advanced financial expertise in accounting budget planning, and financial forecasting
Advanced expertise in grants and contract administration
Advanced analytical and problem solving skills
Strong knowledge of industry standards and/or regulatory requirements
Strong negotiation and effective interpersonal skills
Attention to detail and accuracy
Advanced expertise in business and management computer applications and databases
Subject matter expertise for area(s) of responsibility
Ability to multi-task and manage deadlines
Preferred
Experience with significant sponsored project fund management
Experience with Lean, A3, or other process improvement techniques
Benefits
Career development programs
Tuition reimbursement
Superb retirement plans
Generous time-off
Family care resources
Health care benefits
Free commuter programs
Ridesharing incentives
Discounts
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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