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City of Dallas · 1 day ago

Administrative Specialist II (Dallas Water Utilities - Civil Service)

Dallas, TX

Full-time

Onsite

Mid Level

$51K/yr - $58K/yr

4+ years exp

City of Dallas is committed to helping you thrive while you help our city flourish. The Administrative Specialist II performs intermediate to advanced level administrative support, assisting in accounting, procurement, contract development, and budgeting, while ensuring efficient record keeping and customer service.

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Responsibilities

Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending

Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties

Prepares, interprets, and disseminates information concerning agency programs and procedures

Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department

Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met

Assists in the preparation of presentations for administrative hearings

Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing

Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date

Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials

Performs any and all other work as needed or assigned

Qualification

Budget analysisProcurementContract administrationAccounts payable/receivableRecords managementCustomer serviceTraining othersCommunication skills

Required

High school diploma or GED

Four (4) years administrative support experience involving three (3) or more of the following: Accounts payable/receivable, Invoice reconciliation and payment, Correspondence/publication preparation, Procurement, Budget analysis/preparation, Contract administration, Policy/procedure development, Records management and/or report writing, Financial management experience

Some positions may require a valid driver's license and good driving record

For Aviation: Must be able to pass a TSA Background check

Preferred

A bachelor's degree (or higher) in business, education or social science field will meet the education and experience requirements

An associate degree in any field plus two (2) years of the specified experience will meet the education and experience requirements

A bachelor's degree or higher in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements