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VCU Health · 3 days ago

Administrative Services Coordinator

Richmond, VA

Full-time

Onsite

Mid Level

VCU Health is a prominent healthcare organization, and they are seeking an Administrative Services Coordinator to provide advanced administrative support to Senior Executives and the Board of Directors. The role involves managing schedules, coordinating meetings, and serving as a liaison between the executive office and various contacts.

Hospital & Health Care

H1B Sponsor Likely

Responsibilities

Communicates and interacts with all levels of internal and external contacts

Handles appointment calendar and schedules a variety of internal and external meetings and appointments

Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.)

Plans and handles all travel arrangements and reimbursement

May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office

Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD

May need to work extended hours to provide staff support at off hour meetings, etc

Qualification

Calendar managementMeeting coordinationTravel arrangementsCommunication skillsProblem solvingAdaptability

Required

Provides advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD)

Manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD

Demonstrates knowledge and exercises independent judgment in interpreting and applying VCU's and VCU Health System's policies and procedures

Serves as the administrative liaison between the Senior Executive(s)/BOD's Office and all internal and external contacts

Communicates and interacts with all levels of internal and external contacts

Handles appointment calendar and schedules a variety of internal and external meetings and appointments

Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.)

Plans and handles all travel arrangements and reimbursement

May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office

Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD

May need to work extended hours to provide staff support at off hour meetings

Physical: Lifting less than 20 lbs

Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive)

Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking

Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change

Company

VCU Health

Glassdoor3.6

VCU Medical Center is a school. It is a sub-organization of Virginia Commonwealth University.

Founded in 1838

Richmond, Virginia, USA

10001+ employees

https://www.vcuhealth.org

H1B Sponsorship

VCU Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (47)

2024 (32)

2023 (37)

2022 (45)

2021 (44)

2020 (33)