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Inside Higher Ed · 6 days ago

Senior Administrative Specialist (School of Teacher Education)

Tallahassee, FL

Full-time

Onsite

Mid, Senior Level

$49K/yr - $49K/yr

4+ years exp

Inside Higher Ed is seeking a Senior Administrative Specialist for the School of Teacher Education at Florida State University. This role involves overseeing administrative operations, managing staff, and handling budgetary responsibilities, contributing to the success of the department's educational programs.

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Responsibilities

Responsible for all administrative operations, including but not limited to: office management, academic, and financial processes

Supervise all staff and serve as administrative assistant to the Unit Director

Oversee administrative, academic, and fiscal processes of the School

Manage day-to-day workflow, assign staff responsibilities, and make recommendations regarding internal policies and procedures

Serve as HR and budget manager for the Unit

Provide administrative support and guidance to faculty, staff, and students

Oversee and monitor budget activities for E&G, C&G, AUX, and Foundation accounts for the Unit

Analyze, reconcile, and provide financial reports. Make recommendations on budgetary planning

Approve expenditures for the Unit. Handle all responsibilities related to the Budget Manager role, and act as the liaison between the School and Budget Office

Oversee Graduate coordination for the Unit. Assist and manage functions for program development and curriculum processes

Provide support and supervision over course scheduling processes for graduate and undergraduate students

Serve as FACET and AOR representative for the Unit. Conducts and/or leads research analysis of data for university data collections and reporting

Serves as Security Coordinator and manage the department's records. Track eligible faculty for Third Year Review and Promotion and Tenure (P&T). Provide oversight for the P&T process in STE

Coordinates staff meetings and other meetings as needed. Takes meeting minutes for STE Faculty & Staff Meetings. Maintain Unit's SharePoint site and Teams folders

Develops and oversees office policies and procedures. Creates and updates staff manuals and coordinates training and development

Provide recommendations and assist with operational decisions for the Director. Oversees deadlines