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NEOGOV · 21 hours ago

Senior Administrative Support Specialist

Roxboro, NC

Full-time

Onsite

Mid, Senior Level

$40K/yr - $51K/yr

4+ years exp

Person County Government is seeking a detail-oriented and highly capable Senior Administrative Support Specialist to support its Animal Services Department. This position performs a wide range of complex administrative, clerical, and program support duties in a fast-paced office environment, requiring a comprehensive understanding of the department’s mission and operations.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Secures information via telephone or personal contact; selects appropriate materials to answer questions and often handles the inquiries independently for the organization

Handles confidential or sensitive technical information in an appropriate manner

May handle accounting, and budgetary functions for the department including monthly reports; tracks budgetary line items; codes invoices with proper budget number; purchases operating supplies and materials; may provide recommendations on equipment and technology upgrades; compiles information for the department budget and may develop a draft budget for the department head’s review

Prepares a variety of documents, reports, correspondence and presentations using data bases, spreadsheets, word processing and presentation software; creates some documents with only general instruction

Collects fees and provides receipts, deposits cash receipts; reconciles departmental and bank records; prepares financial records and submits to the Finance Department; monitors department’s budget for expenditures

Collects and analyzes data; conducts research using a variety of sources; compiles records and reports; creates tables, spreadsheets or data bases to generate report information; maintains program files

Typically serves as secretary to one or more boards by developing agenda, making meeting arrangements and taking and transcribing minutes

May handle one or more specific program functions that are technical in nature, and which require a specialized knowledge or skill

Provides customer service; answers a variety of questions from public officials and the general public; prepares a variety of scheduled and special reports for senior management and various government agencies

Establishes and maintains various documents and records in hard copy files and data bases organized for easy retrieval by those who need them

Interprets complex rules, regulations, and information on the program and organization's operating standards; explains legal aspects of the office functions and its impact on citizens and the community

Develops processes, forms, and procedures for regular work activities for self and office

Drafts and composes correspondence and technical reports

Coordinates work assignments, training, and provides leadership to other office staff

Reviews and verifies records and reports for correct information; processes documents including timesheets for payroll based on review and verification; provides input to the efficiency of these management processes

Reviews materials according to content of communications; performs research and determines the course of follow up action

Reviews office records or reports, identifies potential inconsistencies; determines the cause; resolves with staff and outside personnel

May substitute for other departmental staff whose duties require different skill sets than those normally performed

Performs related work as assigned

Assist with completion of Adoption Process (contract, spay/neuter voucher, collection of money)

Assist with taking pictures of stray and adoptable animals and post on established websites

Assist with vaccinating and euthanizing animals

Qualification

Administrative supportBudget managementData analysisDocument preparationCustomer serviceClerical skillsLeadershipCommunication

Required

Must possess a valid driver's license and have an acceptable driving record per County policy

Associate's Degree in Business or Public Administration or related discipline

Four (4) years of clerical, administrative, or office support or related experience or an equivalent combination of education, training and experience