USAJOBS · 2 weeks ago
Health System Specialist (Executive Assistant)
Harlingen, Texas, USA
Full-time
Onsite
Mid, Senior Level
$90K/yr - $116K/yr
1+ years expUSAJOBS is seeking a Health System Specialist (Executive Assistant) to support the Deputy Chief of Staff (DCOS) at the VA Texas Valley Coastal Bend Health Care System. The role involves analyzing, evaluating, and coordinating health care delivery systems and operations while assisting in setting strategic direction and local policy for the Medical Staff's administrative requirements.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Utilizes a broad base of knowledge of the management and operations of clinical programs, federal regulatory requirements, and local policy and procedure to support the Deputy Chief Of Staff (COS) Office to analyze, evaluate, and improve the administrative support to the clinical services
Applies specialized knowledge of the basic principles and practices related to the management of health care delivery system to advise the Office of the Chief of Staff on gaps in administrative support to clinical services or in training needs
Serves as mentor and trainer to other subordinate clinical administrators, including education, coaching, and support for program implementation and monitors overall quality and productivity indicators such as clinic matrices, clinic utilization, physician productivity and efficiency, clinical practice guideline measures, and other measures to insure appropriate utilization of resources for clinical services
Utilizes a broad base of knowledge of clinical programs, federal regulatory requirements, and accreditation criteria to assist to develop, evaluate, and implement new policy and to revise policies under the COS Office
Analyzes national handbooks and directives for updates to national policy and ensures that local policy is developed or updated as needed
Analyzes new legislation and accreditation standards to determine if local policy needs revision
Participates in local, regional and national discussion regarding development or implementation of policy that will effect local operations
Supports the DCOS to establish minimum standards of quality and develop methods to systematically evaluate quality for programs and services aligned under the DCOS
Applies knowledge of the VA mission and the broad base of clinical programs, functions and requirements to support the health care delivery system
Utilizes a broad base of knowledge of the functions of the Medical Staff and the health care system as a whole to coordinate the compliance to accreditation standards
Serves in a support role to analyze, develop and coordinate processes and internal review systems to assure that both clinical and administrative activities are in compliance with agency and accrediting and regulatory requirements for T JC Medical Staff Standards
Collaborates with the COS Executive Assistant, and may be called upon in the absence of, to manage the FPPE and OPPE programs
Provides guidance over the FPPE and OPPE staff
Works closely with the COS Executive Assistant to analyze T JC accreditation standards and federal regulatory requirements that regulate the FPPE and OPPE functions and process and provides recommendations regarding those requirements into the local programs
Provides technical and administrative guidance to the Secretary to the DCOS and works in tandem with clinical administrative officers
As the knowledge expert, assists in establishing administrative officer's performance standards and provides input regarding performance evaluations
Makes determination on grievances, recommends training, and approves leave
Hears grievances as second level supervisor, reviews recommendations for hiring, promotion, and adverse actions made by direct supervisor
Develops, reviews, and implements both long and short-range policies and plans for services under the DCOS
Develops the need for and maintains an awareness of available resources, and makes recommendations to the COS and other VATVCBHCS management personnel regarding needs, distribution or redistribution of these resources to include equipment, staffing, and space
Qualification
Required
You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/14/2026
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11
Individual Occupational Requirement: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration
Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field
Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization
You will be rated on the following Competencies for this position: Decision Making, Financial Management, Manages and Organizes Information, Communication
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs
Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work
A transcript must be submitted with your application if you are basing all or part of your qualifications on education
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
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Funding
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