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NEOGOV · 2 days ago

Administrative Assistant – Public Safety Training Center

Fire Training - City Hall Campus, TX

Full-time

Onsite

Mid Level

$3,272.36/mo - $4,944.46/mo

3+ years exp

The City of Cedar Park is hiring an Administrative Assistant for their Public Safety Training Center. This role involves providing comprehensive administrative support, including coordinating meetings, maintaining records, and handling communications for training staff in public safety.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Coordinate and support calendars, meetings, training sessions, and departmental events, including logistics, documentation, and occasional evening functions

Maintain and manage departmental records and databases, ensuring compliance with local, state, and federal retention and reporting requirements

Creates and updates departmental forms and publications; handles printing, scanning, and distribution

Assists with website maintenance and updates

Prepare, process, and manage internal and external communications, reports, presentations, and correspondence

Prepares and distributes reports, statistical analyses, and memos

Maintains record retention files and coordinates destruction according to the State of Texas guidelines

Serves as first point of contact for internal departments, external agencies, and the public; respond to inquiries and process information requests

Processes public information requests and departmental mail

Pages staff and volunteers as needed

Orders and oversees training center office supply inventory

Completes periodic and end-of-month reporting in support of city, county, and state agencies

Maintain confidentiality and professionalism in handling sensitive public safety information

Performs other related duties as assigned

Qualification

Microsoft Office SuiteAdministrative experienceNotary PublicEOC/ICS TrainingBudgeting skillsCustomer serviceOrganizational skillsCommunication skillsAttention to detailConfidentiality

Required

High school diploma or its equivalent and at least 3–5 years of administrative experience, preferably in a public safety, government, or training environment

Experience supporting multiple departments or teams simultaneously is highly desirable

Valid Texas Driver's License, with acceptable driving record

Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database systems

Ability to handle confidential information with discretion

Strong attention to detail and accuracy in data entry and recordkeeping

Customer service-oriented with the ability to interact professionally with internal staff, external agencies, and the public

Capable of working independently and collaboratively in a fast-paced environment

Ability to pass background checks and maintain security clearance as required by Fire, Police, and Emergency Management departments