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NEOGOV · 3 days ago

Faculty Affairs Support Specialist

St. George 84770, UT

Full-time

Onsite

Entry Level

$36K/yr - $38K/yr

2+ years exp

Utah Tech University is a fast-growing public institution of higher education committed to exceptional student learning and success. The Faculty Affairs Support Specialist provides specialized support services to the Associate Provost for Faculty Affairs and assists faculty and staff with various administrative functions to ensure the smooth operation of the Office of Faculty Affairs.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

U.S. Citizen Only

Responsibilities

Support the Associate Provost, faculty, and staff members with administrative support, including but not limited to scheduling of workshops and rooms, tracking budgets and other financial data, managing and communicating with onboarding faculty, placing maintenance requests, taking minutes at meetings, etc

Assist in screening/routing telephone calls, receiving messages, and directing faculty, staff, students, and visitors to the proper offices

Prepare and track office and university forms and processes as needed

Assist in maintaining websites and social media applications

Assist the Associate Provost, directors, faculty, and staff members of organizations within the Office of Faculty Affairs in tracking project progress and ensure deadlines are met, tracking grants awarded to faculty and staff members, policy development/revisions, developing new programs, etc

Support processes and procedures for effective faculty recruiting, onboarding, mentoring, retaining, and offboarding

Maintain and oversee inventories of equipment and supplies

Research and gather information for projects

Under the guidance of the Associate Provost and directors within the Office of Faculty Affairs, hire, train, and supervise part-time clerical staff within the department

Assist employees with office set-up, scheduling of classrooms/conference rooms on the university’s scheduling system, scheduling/catering for events, assisting in planning conferences, etc

Learn and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner

Provide support for the faculty information system that the university uses to manage and organize information related to the academic faculty. Duties include developing a deep understanding of the software features, addressing questions from faculty, maintain records within the software, and other support as needed

Provide support for administering the course evaluation system that the university uses to administer student surveys. Duties include developing a deep understanding of the software features, provide customer support for faculty questions and concerns, update and maintain reports, provide support in building surveys, and other support as needed

Perform other duties as assigned

Qualification

Office administrationFinancial record managementDatabase managementGoogle applicationsLearning Management SystemCustomer serviceInterpersonal skillsWritten communicationOral communicationOrganizational skills

Required

Associate's degree or equivalent required; Bachelor's degree preferred

At least two years office experience required; experience working in higher education or specific administrative support staff experience preferred

Strong interpersonal skills with an ability to learn quickly, be creative, work independently, set priorities, and meet deadlines

Must be well organized and able to function well in a changing environment with several organizations for which to provide administrative support services. Enjoy the administrative challenges of working with a number of programs or initiatives as well as be attentive to detail

Ability to interact with administrators, faculty, staff, and students at all levels while in a fast-paced, evolving environment, remaining proactive and efficient, with a high level of professionalism and confidentiality

Demonstrated ability to develop and maintain financial records, budgets, and various databases

Strong computer skills in word processing, spreadsheets, desktop publishing, library and web-based research, updating and maintain websites and social media applications, and email; Google application experience and experience in using a Learning Management System preferred

Excellent written and oral communication skills; demonstrated ability of English grammar, punctuation, and correspondence forms

Demonstrated ability to perform general office practices and procedures including office machines, inventory, ordering, etc

Excellent customer service and support-oriented skills in interactions with administrators, faculty, staff, and students

Preferred

Bachelor's degree preferred

Experience working in higher education or specific administrative support staff experience preferred

Google application experience and experience in using a Learning Management System preferred

Benefits

Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals.

14.2% retirement contribution, paid 100% by the employer (no match required), vested on day 1 of full-time employment;

Regular undergraduate tuition waiver (paid at 100%) for employee, spouse, and unmarried dependent children to take courses at Utah Tech;

Full medical, dental, and vision plans, with low employee-paid premiums, that begins on day 1 of full-time employment;

Flexible Spending Accounts or Health Savings Accounts available;

Employer-paid basic life insurance & disability insurance coverage from day 1 of full-time employment;

Generous staff leave accruals, plus 12 paid holidays per calendar year.