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Texas Department of State Health Services · 2 months ago

Staff Services Officer III

Austin, TX

Full-time

Onsite

Senior Level, Lead/Staff

$4,020.33/mo - $6,335.66/mo

2+ years exp

The Texas Department of State Health Services is committed to hiring skilled individuals passionate about public health. The Staff Services Officer III will perform duties associated with human resources, fiscal, and administrative functions within the Vital Statistics Section, including budget development and personnel management.

Health Care

Responsibilities

Performs duties as a member of a team providing administrative support to the Vital Statistics Section that performs, coordinates, and supports administrative and fiscal functions of the Section

Promotes uniformity of activities through consultation with management, administrative and other personnel to accomplish program goals and objectives in compliance with DSHS policy, procedures, guidelines and regulations

Performs tasks supporting human resources, budget/fiscal, planning, and training functions

Plans, develops and implements budgets for the Section and its programs

Monitors expenditures and allocations for those budgets

Tracks and monitors state funds allocated to the Section

Develops and uses spreadsheets to track travel expenditures

Coordinates budget requests

Approves and tracks purchasing for the Section and its programs

Prepares documents, reports, charts and tables utilizing computer software such as Microsoft Office Procedures including but not limited to word, Excel, Access, Power Point and other database software

Develops, maintains, and reviews designated reports, budget materials, and correspondence

Maintains and develops confidential records systems including human resource, payroll, and personnel documents and assist team lead

Maintains and develops criminal background check processes, policies, and associated records

Coordinates with HHS Human Resources, Office of General Counsel, and Texas Department of Public Safety on criminal background check processes

Work involves coordinating, assigning and/or monitoring work of other staff within the Section in regarding adherence to HHS Human Resource policies and processes and/or participating in workgroups and committees within the Section and agency

Works under limited direction with extensive latitude for the use of initiative and independent judgment

Oversees maintenance and tracking of method of funding for the Section personnel (federal, general revenue, dedicated general revenue, appropriated receipts and interagency contracts) to ensure timely preparation of and response to correspondence, inquiries, routine reports (weekly, monthly, quarterly and annual), and other time sensitive items and assures that all are submitted within the required timeframes

Consults and assists the Section Administration Staff in the review, recommendation and dissemination of guidance on travel, personnel, and purchasing, contractual and administrative documents

Analyzes and solves work problems to achieve maximum use of program services and implement these changes, as warranted to improve program operations

Provides general review and evaluation of program related documents to ensure effective administrative practices are maintained which translates into enhanced customer service

Provides guidance to Section staff regarding administrative policies, procedures and benefits

Consults with Human Resources regarding personnel issues within the Section

Contributes to the preparation and submission of quarterly reports on performance measures

Develops schedules, priorities, standards and evaluation for achieving goals

Arranges meeting locations and notifies all appropriate Section staff and interested parties

Prepares meeting agendas, issue papers, and/or special reports and distributes to appropriate staff prior to the meeting dates

Participates or performs in program activities, meetings and projects and other duties as assigned

Qualification

BudgetingHuman ResourcesAdministrative FunctionsMicrosoft OfficeRecord ManagementPublic SpeakingOral CommunicationWritten CommunicationTime ManagementConflict Resolution

Required

Bachelor's degree in finance, business administration, human resources or closely related field from an accredited four-year college or university

Minimum two years' work experience implementing and maintaining policies and procedures regarding highly confidential records systems

Experience preparing complex correspondence, documents or reports

Experience directly coordinating, tracking, and responding to executive assignments

Knowledge of DSHS policies and procedures for personnel, budgeting, purchasing, and travel

Knowledge of email, word processing, spreadsheet, and database programs such as Word, Excel, Access and Outlook

Skill in oral and written communication

Skill in time management and planning

Skill in public speaking and making presentation to large and diverse groups

Skill in analyzing and evaluating highly complex program and policy issues

Skill in communicating effectively both orally and in writing

Skill in the use of computer and related equipment including program vital registration software and Microsoft Office to include email, word processing, spreadsheet, database, or presentation software programs

Skill in establishing and maintaining effective working relationships, including the ability to work with people under pressure, negotiate among multiple parties, and resolve conflicts

Ability to plan, assign and coordinate the work of others

Ability to direct program activities

Ability to establish goals and objectives

Ability to devise solutions for administrative problems

Ability to develop and evaluate administrative policies and procedures

Ability to facilitate meetings and projects and work effectively with others

Ability to manage and consolidate information

Ability to manage multiple tasks, work under pressure and meet short deadlines

Ability to lead work groups, projects, and meetings

Benefits

Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)