Mace · 19 hours ago
Document Control & Administration | Hudson Tunnel Project | New Jersey
Neshanic Station, NJ
Full-time
Hybrid
Senior Level
$80K/yr - $120K/yr
5+ years expMace is a global company focused on redefining ambition and creating responsible places. They are seeking a Document Control & Administration professional for the Hudson Tunnel Project, responsible for overseeing project documentation, coordinating reviews, and ensuring compliance with standards.
Building MaterialConsultingReal Estate
Responsibilities
Overseeing and maintain comprehensive project documentation in alignment with project standards and protocols
Organizing, classify, and store documents using PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) to ensure accessibility and accuracy
Coordinating with internal and external stakeholders to facilitate document reviews and approvals within a 10-day turnaround
Actively tracking and following up on pending reviews to ensure timely feedback and maintain project momentum
Implementing version control practices to ensure all documents are current, accurate, and meet project requirements
Conducting regular audits and quality checks to maintain document integrity, ensuring compliance with regulatory and project standards
Managing document workflows within PMIS tools, troubleshooting issues, and ensuring all team members are proficient in using relevant software
Providing training and support to team members on document control processes and software usage as needed
Generating and distribute regular document control reports, including status updates on review cycles and outstanding document actions
Maintaining clear communication channels with project teams, offering proactive support to meet document deadlines in an aggressive project schedule
Qualification
Required
5+ years' experience required, preferably within large infrastructure/transit projects
Needs to be proficiency with PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) and Windows-based software
Strong attention to detail and document organization abilities in high-pressure, fast paced environments
Excellent communication and follow-up skills to coordinate with multiple stakeholders and meet project deadlines
Need to have at least five plus years in document control within engineering/construction, preferably on large projects ($500M-$1B)
Company
Mace
Mace is an international consulting and construction company.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Amanda Baldwin
Chief People Officer & Board Member
Andrew Jackson
Project Manager
Recent News
2026-01-06
2025-10-17
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