Prospera Consultoria · 1 day ago
Human Resources Administrative Assistant
Lake Oswego, OR
Full-time
Onsite
Entry Level
1+ years expProspera Consultoria is seeking an HR Administrative Assistant to provide essential support to the Human Resources department. This role involves maintaining accurate employee records, ensuring compliance with licensing requirements, and assisting with file management and data tracking.
Business DevelopmentConsultingProduct Management
Responsibilities
Maintain and update all employee personnel files in compliance with agency and regulatory standards
Ensure timely filing of documents such as certifications, background checks, and training records
Maintain licensing files for all staff to meet Department of Early Learning and Care (DELC) requirements
Track expiration dates and notify employees of upcoming renewals
Link and unlink agency employees with the Department of Early Learning and Care system as needed
Verify employee status and ensure accurate reporting to DELC
Maintain and update the HR master spreadsheet with current employee information, licensing status, and compliance data
Generate reports as requested by HR leadership
Assist with onboarding and offboarding processes, including document collection and system updates
Respond to employee inquiries regarding HR documentation and compliance requirements
Support HR team with special projects and audits as needed
Qualification
Required
Strong organizational skills
Attention to detail
Ability to manage confidential information effectively
Maintain and update all employee personnel files in compliance with agency and regulatory standards
Ensure timely filing of documents such as certifications, background checks, and training records
Maintain licensing files for all staff to meet Department of Early Learning and Care (DELC) requirements
Track expiration dates and notify employees of upcoming renewals
Link and unlink agency employees with the Department of Early Learning and Care system as needed
Verify employee status and ensure accurate reporting to DELC
Maintain and update the HR master spreadsheet with current employee information, licensing status, and compliance data
Generate reports as requested by HR leadership
Assist with onboarding and offboarding processes, including document collection and system updates
Respond to employee inquiries regarding HR documentation and compliance requirements
Support HR team with special projects and audits as needed
Knowledge of HR practices and compliance standards
Strong communication and interpersonal skills
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Strong proficiency in Microsoft Excel and other data management tools
Excellent organizational skills and attention to detail
Ability to maintain confidentiality and handle sensitive information
Preferred
Associate degree in HR or related field
1–2 years of administrative experience, preferably in HR or compliance
Company
Prospera Consultoria
Consultoria atuarial e regulatória/ANS especializada em operações de planos de saúde.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase