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XLA · 3 days ago

Records Analyst - SR

Arlington, VA

Full-time

Onsite

Mid, Senior Level

$70K/yr - $70K/yr

5+ years exp

XLA is looking for a Senior Records Analyst to support a federal agency in Arlington, VA. The role involves providing technical guidance in Records and Information Management, assisting in the development of records management plans, and improving the efficiency of records management processes.

Cyber SecurityHomeland SecuritySecurity

Diversity & Inclusion

Responsibilities

Providing technical guidance and advice to management and personnel for all areas of RIM

Assisting in the development of long-range objectives, plans, and records management feasibility studies for overall program and specialized components of the program

Assisting in the identification of procedures and methodologies to improve the effectiveness and efficiency of the life cycle management of records and documentation

Participating in the change of paper records to electronic record-keeping, which includes development, maintenance, verification, and evaluation of existing systems

Analyzing business processes to provide recommendations to improve workflow and create efficiencies through automated tools, systems, and technology

Assisting in the development and implementation of policy and program guidance supporting the integration and synchronization of records management across DEA, which includes DEA forms

Articulating and communicating to the team the assignment, project, problem to be solved, actionable events, milestones, and/or program issues under review, and deadlines and time frames for completion

Assists the organization's RIM program to align with the agency's business and mission needs

Drafting new records schedules in accordance with the National Archives and Records Administration (NARA) guidelines, and Department of Justice and agency-specific requirements

Coordinates with subject matter experts and program offices to gather necessary information for creating and revising records schedules

Track the status of pending records schedule submissions and follow up with NARA or internal program offices as needed

Conducts gap analysis to identify obsolete, redundant, or outdated schedules that require retirement or consolidation

Must have comprehensive knowledge to manage the records and information management program

Requires experience in a setting which is primarily responsible for the life cycle and organization of information

Experience with records, and/or document repositories and their indexing and meta data processes is required

Capable of inventorying and analyzing documents or records

Capable of applying records retention schedules to collections of records

Develops functional retention schedules for disposition requirements

Possesses knowledge, some experience, and capabilities in the development of solutions, recommendations, or outcomes across multiple tasks and/or organizations

Functional responsibilities may include but are not limited to: Analyzes content and accurately assigning keywords or topics using a taxonomy or controlled vocabulary

Works with paper and electronic content

Reviewing non-records to isolate non-records from records in the offices and program areas

Separation of non- records from records will help improve greatly the state of records management

Listing of inactive records for transfer and/or storage

Qualification

Records Information ManagementNARA guidelinesGap analysisDocument repositoriesRetention schedulesTechnical guidancePolicy developmentCommunication skills

Required

Must have comprehensive knowledge to manage the records and information management program

Requires experience in a setting which is primarily responsible for the life cycle and organization of information

Experience with records, and/or document repositories and their indexing and meta data processes is required

Capable of inventorying and analyzing documents or records

Capable of applying records retention schedules to collections of records

Drafting new records schedules in accordance with the National Archives and Records Administration (NARA) guidelines, and Department of Justice and agency-specific requirements

Must have knowledge and understanding of National Archives and Records Administration (NARA) management procedures and guidance

Development and implementation of policy and program guidance supporting the integration and synchronization of records management across DEA, which includes DEA forms

Must have experience with gap analysis to identify obsolete, redundant, or outdated schedules that require retirement or consolidation

Requires 10 years' experience or a bachelor's degree and five years' experience