Boston Scientific · 2 days ago
Administrative Assistant IV
Maple Grove, MN
Full-time
Onsite
Mid, Senior Level
$54K/yr - $91K/yr
5+ years expBoston Scientific is a leader in medical science committed to solving important health industry challenges. The Administrative Assistant IV will provide high-level administrative support to the Plant Vice President and senior leadership team, ensuring operational efficiency and managing various logistical tasks.
Health CareMedicalMedical Device
Responsibilities
Provide executive-level administrative support to the Plant VP and senior leadership team, including scheduling meetings and appointments, greeting visitors, and managing conference room bookings
Organize and manage small and large meetings and events (primarily onsite but occasionally offsite also), including invitations, agendas, catering, room reservations, setup, and meeting minutes/action items
Coordinate all aspects of executive and key stakeholder visits (including external visitors), serving as a greeter, managing meeting room reservations, overseeing logistics, aligning scheduling, coordinating tour logistics, and ensuring seamless execution of all visit-related activities
Oversee the organization of the general office area (eg: ordering office supplies) to ensure a productive and welcoming environment; manage general office purchasing, invoice processing, and expense reporting
Translate complex and technical information into clear documents (letters, memos, presentations), proactively anticipating communication needs and suggesting improvements
Coordinate travel arrangements (domestic and international), prepare itineraries, and process expense reports
Serve as a conduit for communication between senior leadership and other stakeholders
Support onboarding for new senior-level staff, as needed
Act as a resource for company policies and procedures, answering routine questions or directing inquiries appropriately
Handle highly confidential information with discretion and sound judgment, providing guidance to peers as needed
Qualification
Required
High School Diploma or GED required; 5+ years of administrative assistant experience supporting senior leadership, including handling sensitive and confidential information
Strong proficiency with technology and AI tools; ability to quickly learn systems such as DocuSign, Concur, Kronos, Ariba/MyBuy, P-Card, Tableau/PowerBI, and videoconferencing software (Teams, Skype, Zoom)
Advanced skills in MS Teams and all MS Office products
Proven ability to collaborate across functions and deliver excellent customer service to leaders, employees, and visitors
Highly organized, proactive, responsive, and service-oriented, with strong written and verbal communication skills
Ability to manage workload efficiently, prioritize high-impact activities, and work independently with minimal supervision
Demonstrated continuous improvement mindset and initiative
Thrives in a fast-paced, dynamic environment with a strong sense of responsibility, urgency, and attention to detail
Highest ethical standards, discretion, and sound judgment in handling confidential and sensitive information
May require infrequent early morning or evening commitments
Company
Boston Scientific
Boston Scientific is a medical technology company that designs and develops medical devices to diagnose and treat a wide range of condition.
10001+ employees
H1B Sponsorship
Boston Scientific has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (114)
2024 (106)
2023 (93)
2022 (140)
2021 (111)
2020 (97)
Funding
Current Stage
Public CompanyTotal Funding
$10.02B2025-02-21Post Ipo Debt· $1.58B
2024-02-22Post Ipo Debt· $2.17B
2022-03-04Post Ipo Debt· $3.28B
Leadership Team
Michael Mahoney
Chairman, President & CEO
Daniel J. Brennan
Chief Financial Officer
Recent News
BioWorld Financial Watch
2025-12-25
2025-12-12
Company data provided by crunchbase