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AUCH Construction · 2 days ago

Payroll Specialist | HR Assistant

Pontiac, MI

Full-time

Onsite

Mid Level

3+ years exp

AUCH Construction is a company focused on construction services, and they are seeking a Payroll Specialist and HR Assistant to support payroll administration and HR functions. The role involves managing payroll processes, ensuring compliance, and providing HR administrative support to enhance the employee lifecycle.

Real Estate

Senior Management

Responsibilities

Process both weekly and bi-weekly payroll, including wage adjustments, timesheet corrections, and final pay calculations

Reconcile payroll registers and ensure compliance with federal, state, and local regulations

Maintain accurate payroll records in the HRIS and payroll systems

Address and resolve employee inquiries regarding paychecks, withholdings, and deductions

Audit payroll entries for accuracy before submission to the payroll processor

Prepares and files monthly union fringe benefits

Prepares all payroll related tax

Processes payroll garnishments, Loans and court order withholdings

Review, verify, and correct timesheets for hourly, salary, and overtime employees

Monitor attendance records and ensure proper documentation for paid and unpaid leave

Tracks and maintains employees Combined Time Off (CTO) where appropriate – this may include running regular CTO reports to inform Managers where their direct reports stand and look for any discrepancies

Train and assist employees with Paycom Time Keeping

Ensure appropriate Job Code Costing is applied in Time system

Ensure all payroll activities comply with state, federal, and company regulations

Assist in preparing annual wage statements (e.g., W-2s) and reports for audits or tax filings

Support internal and external payroll audits by providing requested documentation

Handle Federal/State audits as required

Assists in preparing reports for annual workers compensation audit

Reconcile payroll journal with General Ledger entry for posting to accounting software

Manage Access database for labor cost reporting in accounting software

Prepare, review, distribute weekly labor reports to Project Managers for approval, make corrections

Download and electronically file payroll reports

Input and update employee information in HRIS or payroll systems

Support HR Director turnover tracking, exit interview data, and employee engagement survey reporting

Coordinate internal and external training requests (lunch‑and‑learns, conferences, and similar events)

Lead the administrative process for benefit enrollment by ensuring all forms are completed correctly and provided to the broker on time

Schedule candidate interviews and send calendar invites

Coordinate with hiring managers and candidates for availability

Coordinate pre-employment processes like background checks and drug testing

Track and ensure completion of new hire training checklists

Assist and provide support for various recruiting events, including intern events

Track and ensure completion of new hire training checklists

Set up new hire files electronically and physically

Coordinate new hire welcome swag orders, track inventory, and distribute items for onboarding and events

Assist with scheduling onboarding events for new hires first few weeks (training, 1:1 meetings, group lunches, etc.)

Organize and maintain employee files (both physical and digital) to ensure compliance

Provide HR Director with support tracking and updating various HR projects, skills matrices, and training logs

Provide administrative support for HR audits, internal HR projects, and policy rollouts

Participate in HR team projects and initiatives as assigned by the HR Director

Qualification

Payroll AdministrationHRIS ProficiencyPayroll Software ADPPayroll Software PaycomMicrosoft ExcelUnion Payroll ExperienceCommunication SkillsDetail-OrientedProblem-Solving Skills

Required

Bachelors' degree in HR, Accounting, Finance, or related field (or in lieu of education 5+ years' experience in both Payroll and HR)

2+ years' experience in HR Administrative level work(or similar experience as listed under HR above)

3+ years' experience in Payroll

Proficiency in HRIS and payroll software (e.g., ADP, Paycom) and strong Microsoft Excel skills (must be able to create reports quickly by knowing core Excel functions. Assessment may be required to validate this knowledge)

Clear, professional verbal and written communication skills

Ability to manage multiple priorities while maintaining accuracy and confidentiality

Proactive, solution-oriented approach to problem resolution

Ability to commute to Pontiac, MI