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Volt · 21 hours ago

Event Coordinator

Glendale, CA

Full-time

Hybrid

Entry Level

$32/hr - $35/hr

1+ years exp

Volt is a company that is immediately hiring an Event Coordinator. In this role, you will provide essential support to the event producers throughout all phases of planning and execution, ensuring that events are well-organized and seamless.

BatteryManufacturing

Responsibilities

The Event Coordinator provides essential support to the event producers of the D23: The Ultimate Event throughout all phases of planning and execution

This role assists with project coordination, event logistics, production workflows, scheduling, tracking documentation, and cross-functional communication

The coordinator helps ensure planning materials are accurate and up to date, supports vendor and partner coordination, and contributes to on-site operations during load-in, rehearsals, event days, and strike

This position plays a key role in helping the team deliver a seamless, well-organized, and excellent event

Coordinate assigned tasks, event planning, logistics tracking, and administrative support functions

Maintain planning documents, schedules, trackers, and production files

Assist with routing information, managing deadlines, preparing meeting notes, and supporting operational workflows across multiple workstreams

Support communication with key partners, vendors, exhibitors, and cross-functional teams

Help route information, track deliverables, coordinate approvals, and maintain accurate documentation for internal and external stakeholders

Assist in the development of presentation materials, briefing documents, production manuals, signage grids, run-of-show updates, and post-event reporting

Help prepare materials for leadership, creative partners, and operational teams

Qualification

Event CoordinationProject CoordinationMicrosoft OfficeCommunication SkillsAttention to Detail

Required

Bachelor's degree in Event Management, Meeting Planning, Marketing, Business, Theater, Communications, or equivalent experience

1- 2+ years of experience in event coordination, production, project coordination, or related field (internships acceptable)

Strong organization skills with the ability to manage multiple tasks, timelines, and priorities

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Excel, Word, Outlook) and presentation tools (Keynote, PowerPoint)

Ability to work effectively in fast-paced, deadline-driven environments

Strong attention to detail and commitment to accuracy

Experience supporting large-scale events, conventions, festivals, or fan experiences

Knowledge of production workflows, creative approvals, or logistics coordination

Benefits

Health

Dental

Vision

Term life

Short term disability

AD&D

401(k)

Sick time

Other types of paid leaves (as required by law)

Employee Assistance Program (EAP)

Company

Volt

Glassdoor4.0

Volt (An Innova Solutions Company) is a multi-award winning global workforce solutions provider that propels businesses and careers forward with expert momentum.

Founded in 2022

Nantes, Pays de la Loire, FRA

1001-5000 employees