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Texas Department Of Criminal Justice · 1 day ago

Administrative Assistant III - Independent Ombudsman

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry, Mid Level

2+ years exp

Texas Department Of Criminal Justice is seeking an Administrative Assistant III for the Ombudsman Division. The role involves performing complex administrative support work, including disseminating information, maintaining filing systems, and assisting in the planning and execution of administrative projects.

Government Administration

Responsibilities

Participates in the planning and execution of administrative projects for the Ombudsman Program; coordinates work with organizational units of the agency; and assists in the development of administrative and technical assistance policies and procedures

Prepares and disseminates information concerning programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs complex word processing

Assists in compiling data, making calculations, and preparing administrative and statistical reports; and maintains filing, record keeping, and records management systems to include automated information systems

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Office practicesComputer skillsMicrosoft Office SuiteCommunication skillsBusiness terminologyRecord keepingProblem-solvingTyping speed

Required

Graduation from an accredited senior high school or equivalent or GED

Two years full-time, wage-earning clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain complex records and files in an automated system

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs