IQVIA · 1 week ago
Sr Speaker Bureau Meeting Planner
New Providence, NJ
Full-time
Hybrid
Mid, Senior Level
$43K/yr - $107K/yr
3+ years expIQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. The Speaker Bureau Meeting Planner is responsible for planning and managing compliant meetings and events for Life Sciences organizations, ensuring a high-quality attendee experience and coordinating logistics with various stakeholders.
AnalyticsHealth CareLife Science
Responsibilities
Collaborate as an integral part of the client Core Team which comprises of meeting planners, customer success managers, compliance specialists and tech support
Coordinate all aspects of the planning and delivery of relevant meeting logistics in a timely manner within the client’s business rules and budgetary requirement
Confirm HCP Speaker for meeting date within contractual parameters
Coordinate HCP speaker travel
Coordinate venue, food/beverage, and AV confirmation with Logistics Planner
Secure virtual meeting URL details and confirm virtual moderator
Coordinate attendee RSVPs with program host to ensure minimums are met
Ensure program host meeting closeout
Process HCP speaker payments
Application of client business and compliance rules throughout the planning process
Manage all correspondence with field rep and HCP speaker in a timely and accurate manner including invitations, confirmation letters, program status updates, speaker travel itineraries and pre-event packs
Liaise with relevant internal and external stakeholders to ensure appropriate team members have the most up to date information
Qualification
Required
3+ years of meeting planning or equivalent
Proficiency in Microsoft Office suite of products (Word, Excel, PowerPoint, Teams) and Outlook required
Ability to multi-task/plan numerous meetings simultaneously while still demonstrating a strong attention to detail
Willingness to work flexible schedules and/or extended hours to meet clients' business needs during peak season
Comfortable working in a fast-paced team environment, while also able to work independently
Exceptional customer service skills
A strong sense of urgency and the ability to effectively problem solve
Excellent oral and written communication skills with focus on the ability to be concise and clear, summarize a situation and articulate the necessary next steps, effectively listen, and assess the need for urgent action
Collaborate as an integral part of the project team to execute world class events as measured by internal and external client satisfaction
Preferred
Life Sciences experience a plus
Bachelor's Degree is preferred
Knowledge in SharePoint, Salesforce and Smartsheet preferred
Benefits
Incentive plans
Bonuses
Health and welfare and/or other benefits
Company
IQVIA
IQVIA provides analytics, compliance, and management solutions to the life sciences industry.
10001+ employees
H1B Sponsorship
IQVIA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (167)
2024 (294)
2023 (261)
2022 (229)
2021 (208)
2020 (180)
Funding
Current Stage
Public CompanyTotal Funding
$3.5B2025-06-02Post Ipo Debt· $2B
2023-11-14Post Ipo Debt· $500M
2023-05-18Post Ipo Debt· $1B
Leadership Team
Chris Colapietro
Vice President, Customer Engagement
Jonathan Morris
VP & GM US Healthcare
Recent News
Sabin Vaccine Institute
2025-12-04
Company data provided by crunchbase