Apply on Employer Site

Ultimate Staffing · 20 hours ago

Senior Administrative Assistant

Blaine, MN

Full-time

Onsite

Mid, Senior Level

$50K/yr - $60K/yr

3+ years exp

Ultimate Staffing is recruiting for a mission-driven, veteran-owned startup dedicated to crafting coffee. They are seeking a proactive Executive Assistant to support one of the owners, combining classic EA responsibilities with hands-on project coordination for their new office and roastery build-out.

EmploymentHuman ResourcesManufacturingStaffing Agency

Comp. & Benefits

Hiring Manager

Dana Larson

Responsibilities

Manage end-to-end calendar scheduling, prioritization, and conflict resolution

Organize meetings, prepare agendas, capture action items, and follow up

Handle travel arrangements, itineraries, and expense reporting

Draft and edit communications, presentations, and maintain organized files

Support project timelines and budgets; track milestones for facility build-out

Liaise with architects, contractors, and vendors; schedule site visits and maintain documentation

Prepare bid packets, purchase orders, and vendor compliance records

Provide concise project updates and flag critical decisions

Assist with office operations-supplies, mail, visitor coordination

Help with light HR tasks like interview scheduling and onboarding logistics

Maintain SOPs and process checklists to improve efficiency

Qualification

Calendar managementProject coordinationMicrosoft 365Vendor managementBudget trackingOrganizationHigh integrityClear communicationAdaptabilityCollaboration