Ultimate Staffing · 2 hours ago
Office Coordinator
Minneapolis, MN
Full-time
Onsite
Mid Level
$50K/yr - $60K/yr
3+ years expUltimate Staffing is recruiting for a mission-driven, veteran-owned startup dedicated to crafting coffee. The Office Coordinator will manage operations, support leadership, and ensure smooth workflow through various administrative tasks.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Dana Larson
Responsibilities
Manage end-to-end calendar scheduling, prioritization, and conflict resolution
Organize meetings, prepare agendas, capture action items, and follow up
Handle travel arrangements, itineraries, and expense reporting
Draft and edit communications, presentations, and maintain organized files
Support project timelines and budgets; track milestones for facility build-out
Liaise with architects, contractors, and vendors; schedule site visits and maintain documentation
Prepare bid packets, purchase orders, and vendor compliance records
Help with light HR tasks like interview scheduling and onboarding logistics
Maintain SOPs and process checklists to improve efficiency
Qualification
Required
3+ years of experience in an office setting
Strong skills in calendar management, meeting coordination, and travel booking
Proficiency in Microsoft 365 and modern productivity tools
Adaptable and resourceful-comfortable in a startup environment
Familiarity with vendor management and basic budget tracking
Preferred
Bachelor's degree preferred
Bonus points for experience in construction, facilities, or food production projects
Benefits
Full benefits offered
2 weeks of PTO
Holiday pay
Coffee allowances
Community events
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase