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Con Edison · 22 hours ago

Executive Assistant, Human Resources

New York, NY, United States

Full-time

Onsite

Entry, Mid Level

$75K/yr - $95K/yr

2+ years exp

Con Edison is a leading energy company focused on safety and operational excellence. They are seeking an Executive Assistant to provide high-level administrative support to the Vice Presidents of Human Resources, manage office tasks, and coordinate various HR concerns.

Utilities

Growth Opportunities

Responsibilities

Provide office management/administrative support for 2 Vice Presidents and direct reports. Maintain and schedule daily calendar for the VPs

Responsible for tracking tasks assigned to the Vice Presidents direct reports, screening calls, receiving visitors, maintaining monthly reports and files, handle travel and expense entries into Oracle, and scheduling appointments

Prepare correspondence, respond to and resolve executive calls and requests for information from internal and external customers

Coordinate and manage various human resource concerns, including payroll inquiries, benefit and compensation matters, appropriately direct concerns from employees, retirees, vendors and other stakeholders for resolution

Respond to and track complaints and sensitive correspondence from internal and external stakeholders

Schedule meetings and assist with presentation preparation for various meetings. Schedule and maintain appointments/meetings for HR such as expanded staff meeting, VP staff meetings, and other meetings as required

Establish and maintain follow up action files and systems as required on complaint activities, meetings, conferences, responses, and all other relevant matters

Coordinate and follow up with responsible meeting hosts to ensue material is sent out prior to meetings and all necessary equipment is available for meetings

Assist with special projects, duties, and/or special events as needed and perform all other related tasks and assignments as required

Qualification

Microsoft OfficeCommunication skillsOrganizational skillsConfidentialityDiscretionSelf-motivatorAttention to detail

Required

High School Diploma/GED and 3 years relevant work experience or Bachelor's Degree 2 years relevant work experience

Strong oral and written communication skills as well as proficiency in the Microsoft Office suite, required

Strong interpersonal and organizational skills with strong attention to detail, required

Ability to work independently, demonstrate initiative, and exercise discretion in coordinating projects, reports and information as required

Ability to be a self-motivator, highly energetic, look beyond obstacles and constantly strive for excellence, required

Organize, manage, prepare and assist in various internal reports, communications and activities that support the VP, required

Demonstrated ability to maintain confidential information

Driver's License Required

Ability to push, pull, and lift up to 25 pounds

Sit or stand to answer a phone for the duration of the workday

Sit or stand to use a keyboard, mouse, and computer for the duration of the workday

The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays