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Tokio Marine HCC · 20 hours ago

Administrative Assistant and Office Coordinator

Farmington, CT

Full-time

Onsite

Entry Level

2+ years exp

Tokio Marine HCC is a dynamic organization experiencing rapid growth, and they are seeking an Administrative Assistant and Office Coordinator. The role involves a variety of administrative tasks and office coordination, including data entry, managing office supplies, and ensuring efficient office operations.

CommercialFinancial ServicesInsurance

Comp. & Benefits

Responsibilities

Within 90 days, with hands on training, enter submissions data received

Enters new and renewal submission information into our database (submission clearing)

Approximately 25-50 submissions per day with a less than 10% error ratio

Assess error trends for your individual performance and work on ways to improve

Identify correct contacts for premium finance notices and distribute efficiently

Build skills knowledge: add additional tasks, such as closing open submission files, premium finance notices processing and additional reports as needed

Filing and file maintenance, as needed

Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department

Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable

Answers questions about organization and provides callers with address, directions, and other information

Miscellaneous assignments as directed by supervisor

Coordinate office maintenance including notifying building services when issues arise, directing repair personnel, and maintaining adequate kitchen and janitorial supplies

Manage the acquisition, repair and general maintenance of office equipment such as postage meters, telephone systems, copiers, scanners, etc. Coordinate with IT department when appropriate

Purchase all necessary office supplies to assist company productivity

Coordinate emergency preparedness for office including disaster recovery and participation in business continuity planning

Maintain the upkeep of all office machinery (i.e., fax machines, photo copiers, etc.) to include adding ink, water, tape, and postage

Make arrangements for in-house meetings including securing meeting rooms, arranging catering, etc

Perform other clerical duties as needed, such as data entry, filing, photocopying, scanning, and collating

Performs other duties as assigned