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Ameren · 18 hours ago

Legal Assistant

St Louis, MO

Full-time

Onsite

Mid Level

$54K/yr - $78K/yr

3+ years exp

Ameren Services provides administrative support and services to Ameren Corporation and its affiliates. The Legal Assistant will perform complex legal and administrative activities, acting as a liaison between attorneys and clients while managing various support tasks within the Legal Services Department.

ConsultingConsumer ElectronicsElectrical DistributionEnergyInformation TechnologyOil and GasSolar

Responsibilities

Providing assistance to legal department directors, team attorneys and related personnel (paralegals, claims representatives, etc.) for highly confidential company matters

Participation in rotating schedule as on-site legal assistant, handling on-site departmental needs including opening/delivering and logging incoming legal department mail items, as well as coordinating departmental collaboration events or catering

Organization and maintenance of electronic and hard copy documents and files, assistance with records review and retention projects, including service as a records custodian

Creating and maintaining matters in the legal matter management system (CounselLink) and processing legal department invoices through e-billing program (CounselLink), including first-line review of invoices in accordance with agreed upon billing guidelines

Processing invoices and/or other check requests outside of CounselLink, through Oracle, submitting requests for setup of new suppliers in accounting system prior to payment requests, and monitoring status of supplier setup and payments

Preparing and processing expense reports for travel/mileage or other business expenses incurred on company credit card, through Oracle

Tracking and coordinating attorneys' calendars, including scheduling meetings and activities, coordinating travel arrangements, and docketing/monitoring deadlines, as well as other activities between in-house counsel, internal clients and outside counsel

Assisting with preparing, revising and proofreading legal documents, agreements, contracts, correspondence or court filings for correct grammar, spelling, punctuation, format, syntax, and content before sending outside of the department/company or filing

Providing support for administrative matters and internal reports (weekly reports, quarterly KPIs, etc.)

Assisting with CLEs, licensing requirements and annual membership renewals for team attorneys

Qualification

Legal terminologyOffice Suite (Office 365)Legal document preparationCounselLinkOracleWestlawLexisNexisTyping abilityMathematical calculationsStress managementCommunication skills

Required

Associate degree or higher with three (3) or more years of legal secretary experience required, in lieu of a degree, a High school diploma or equivalent with five (5) or more years of relevant clerical experience required

Knowledge of filing systems, legal terminology and syntax, content, organization, office technologies, and format of legal documents and correspondence

Ability to compose correspondence and reports, select and apply references such as dictionaries, English usage manuals, legal references and procedures manuals required

Ability to follow complex instructions, apply instructions and/or guidelines as appropriate in the performance of support activities, maintain composure during stressful situations occurring as a result of workloads and/or deadlines required

Ability to perform mathematical calculations, transcribe documents from written, oral, or computer-generated formats, interpret instructions and guidelines in order to make decisions and take necessary actions, and determine work priorities also required

Financial acumen to assist in budgeting and invoicing activities

Preferred

Skilled typing ability and knowledge of personal computers, software (includes complete 'Office Suite' i.e. Office 365, Power Point, Excel, SharePoint), and related applications and systems preferred

Experience with Westlaw or LexisNexis preferred