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Powerwell · 1 day ago

Billing Specialist

Detroit Metro

Full-time

Hybrid

Mid Level

$60K/yr - $75K/yr

3+ years exp

Powerwell is a leading recruitment firm helping clients discover top talent, and they are recruiting for a Legal Billing Specialist II for a premier business law firm in Michigan. The role involves managing the billing and invoicing processes, ensuring accurate and timely billing to clients while collaborating with attorneys and staff members.

AnalyticsData Visualization

Hiring Manager

Francisco Garin

Responsibilities

Generate, review, and accurately prepare invoices for legal services, ensuring adherence to client-specific billing guidelines, fee arrangements, and timekeeping records

Generate Pre-Bills, make edits, and finalize bills. Mail and/or Email final bills to the clients

Maintain detailed records of billing transactions, adjustments, and correspondence related to billing disputes and resolutions

Familiarity with legal billing software systems (e.g. Aderant, BillBlast) to manage billing processes and ensure accuracy

With respect to e-billing, upload new timekeeper rates in e-billing vendor sites, request new matter setups in e-billing vendor sites, and monitor status of the invoices ensuring rejected bills are timely addressed

Process and submit electronic (Legal Electronic Data Exchange Standard – “LEDES”) invoices through various online e-billing platforms (e.g., Serengeti, TyMetrix)

Manage and track reimbursable expenses, disbursements, and other billable costs associated with legal matters

Prepare detailed billing reports for attorneys, summarizing billing information and providing aging analysis. Assist with special projects as needed

Address billing inquiries, discrepancies, and payment issues promptly and professionally, providing exceptional client service

Maintain organized billing records and databases, including client matter information, fee structures, and payment terms

Collaborate with lawyers, paralegals, and administrative staff to resolve billing-related issues, update client files, and streamline billing processes

Qualification

Legal billing experienceAderant softwareE-billing applicationsMS Office proficiencyLEDES formats knowledgeClient service orientationAttention to detailProblem-solving skillsInterpersonal skillsEffective communication

Required

Bachelor's degree in Accounting, Finance, Information Technology or a related field or equivalent relevant experience

At least three years of prior law firm billing experience is a must

Knowledge of electronic billing, including tracking status, troubleshooting, and working with clients/attorneys

Strong attention to detail and problem-solving skills

A strong client service approach and team orientation is required

Must have the proven ability to communicate effectively (verbal and written) and respond to common inquiries or complaints from all levels of clients and professional support staff

Must have strong interpersonal skills necessary to maintain effective relationships with partners, attorneys, clients, and staff, and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions

Preferred

Strong knowledge and experience with law firm billing software (Aderant) and proficient with other e-billing applications such as BillBlast, Serengeti, Passport, and TyMetrix are strongly preferred

Understanding of LEDES formats, with knowledge of ASCII and XML formats is a plus

Strong knowledge and intermediate proficiency in MS Office, particularly Word and Excel