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Mary Washington Healthcare · 1 day ago

Staffing Coordinator - Staffing Office/Float Pool, PRN, Day/Nights

Fredericksburg, VA

Part-time

Onsite

Entry Level

2+ years exp

Mary Washington Healthcare is seeking a Staffing Coordinator to develop and maintain staffing schedules and related records. The role involves identifying staffing problems, performing timekeeping functions, and assisting with payroll submission activities.

Health CareHospital

Responsibilities

Utilizes appropriate patient care resources to fulfill staffing needs, based on workload and patient to staff ratio for current and upcoming shift

Partners with Hub C3 to ensure potential staffing concerns are proactively addressed

Partners with Unit C3s to address any staffing shortages or overages

Fills any vacancies related to Associate call-outs when they are reported from any departments

Monitors staffing level across the HealthCare System to ensure each unit meets the appropriate patient to staff ratio

Assesses for opportunities to reassign staff from over-staffed units to under-staffed unit, notifying the Unit C3 prior to calling off staff

Determines staffing office Associate assignments for each shift and communicates based on hospital guidelines

Assists in training new Associates during the departmen’sl orientation process; badge activation, scheduling, staffing policies, and payroll

Develops and maintains the schedules for the Staffing Office

Reviews all future departmental schedules to assure shifts are balanced appropriately and communicates review findings to appropriate Manager

Identifies and plans for additional staffing resource support for units who may have an Associate on an extended leave (such as Maternity, LOA)

Conducts daily maintenance of staffing assignments in API software for staffing office Associates

Monitors and tracks badging errors and tardiness compliance with Mary Washington Healthcare policy on time and attendance for Staffing Office Associates

Other duties as assigned

Qualification

Scheduling experienceStaffing application knowledgeAdministrative healthcare experienceBasic computer skillsTime managementVerbal communicationWritten communicationProblem-solvingCollaborationCritical thinking

Required

High school graduate or equivalent

Minimum of 2 years administrative healthcare experience

Basic computer/word processing skills

Able to work independently, managing time, multiple priorities, and resources to achieve goals

Able to articulate information and ideas clearly through both written and verbal communication

Able to organize, execute detailed plans and problem-solve when necessary to meet scheduling needs

Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills

Possesses critical thinking and analytical skills

Ability to multi-task

Ability to communicate effectively and collaborate with a multi-disciplinary team