NEOGOV · 20 hours ago
Administrative Office Coordinator - Clean & Safe
Delray Beach FL 33144, FL
Full-time
Onsite
Mid Level
$44K/yr - $71K/yr
3+ years expNEOGOV is a company that provides software solutions for public sector organizations, and they are seeking an Administrative Office Coordinator for the Clean & Safe division of the City of Delray Beach. This role involves advanced office management, coordination of services, and oversight of procurement contracts and agreements under the supervision of the Clean & Safe Administrator.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Answer telephones and assist with inquiries
Assists with coordinating budget preparation for the department which includes developing and coordinating budget preparation, schedules and assisting the department to ensure timely completion of the annual budget
Track expenditures for operating budgets for training and supply budgets for various divisions to ensure compliance with budgetary limits. Perform intermediate technical entries for authorized budget transfers
Organizing documentation for upcoming meetings
Assists with preparation of department policies and procedures
Assists with employee and divisional processes and employee manuals
Conducts research on bench marking with partners and other cities for better practices
Assists with public records requests; performs research and retrieval of records
Assists with the preparation and maintenance of department records
Work collaboratively with internal departments to plan and anticipate contract timeline milestones and deliverables
Enter invoices into Tyler New World and create check requests when applicable
Assist in preparing Accomplishment Reports
Acts as back up for payroll entry, invoice entry and departmental credit card reconciliation for departmental expenditures
Participation required in Emergency Management i.e. Damage Assessment Team
Performs all functions and responsibilities according to the Palm Beach County Commission on Ethics Code of Ethics
Fosters positive employee relations and employee morale on a City-wide basis
Qualification
Required
Graduation from an accredited two-year college with an Associate degree in Accounting, Economics or Business Administration
Three (3) years or more experience in budgeting and/or moderately complex accounting work
Or a High School Diploma or GED certificate and five (5) years or more of verifiable work experience involving staff assistance and advanced clerical support
Must have a State of Florida Notary Public or acquire one within one (1) year of employment
Knowledge of office practices and procedures
Ability to understand and follow oral and written instruction
Ability to make arithmetic computations and tabulations accurately and with reasonable speed
Skill in typing accurately
Skill in the use of data input equipment
Ability to work on projects independently
Ability to follow written and verbal directives
Conduct research for best practices
Skill at interpersonal relationships
Knowledge of business English, spelling and punctuation, to prepare documents and compose letters, etc
Knowledge of the Department's and City's policies, procedures, practices and codes
Ability to operate a PC, keyboard, computer or mouse
Ability to analyze a variety of administrative problems and to make sound recommendations
Ability to schedule clerical staff
Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience
Ability to communicate effectively in oral and written form
Ability to adapt to an evolving and continually improving environment
Requires demonstrated ability to utilize personal computer and office software such as MS Word, MS Excel, MS Outlook and MS PowerPoint
Benefits
Paid holidays
Sick leave
Vacation
Health insurance
Life insurance
Long-term disability insurance
A defined pension plan
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase