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UMC Health System · 5 days ago

Administrative Assistant - 3 West

UMC Main Campus

Full-time

Onsite

Entry Level

2+ years exp

UMC Health System is a leading healthcare organization dedicated to providing the best for both patients and employees. They are seeking an Administrative Assistant to support the Department Director with various administrative tasks, including managing calendars, assisting visitors, and preparing documents.

Child CareHealth CareHospitalMedicalNon Profit

Culture & Values

Responsibilities

Provides administrative support to Director, Assistant Director, and other leadership members in assigned department

Greets and assists visitors to the department, both internal and external, via phone or in person

May be asked to respond to patients, their family members, vendors, or internal employees on behalf of assigned Director

Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution

Coordinate department meetings, individual staff meetings, webinars, etc…

Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment

Prepare Power-point presentations or spreadsheet analytics as assigned by the Director

Manage purchase order request, invoice payments, in addition to ordering supplies

May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel

Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required

All other assigned duties as requested by assigned department

Qualification

Microsoft WordMicrosoft PowerPointMicrosoft ExcelOrganizational skillsCommunication skillsTyping skillsOffice equipment troubleshooting

Required

High School Diploma or GED

+2 years of executive administration experience

Proficient user of Microsoft Word, Powerpoint, and Excel

Excellent organizational skills and attention to detail

Ability to operate and troubleshoot general office equipment

Excellent communication skills; must be able to read, write, and understand English fluently

Minimum typing skills 45wpm with accuracy

Company

UMC Health System

Glassdoor4.2

UMC Health System is comprised of over 4,600 team members who have made our organization “One of the Best Companies to Work for in Texas®” by Texas Monthly.

Founded in 1978

Lubbock, Texas, USA

1001-5000 employees