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Coppin State University · 5 days ago

Executive Administrative Assistant III (Scheduler) - Office of the President

Bowie State University

Full-time

Onsite

Mid, Senior Level

$58K/yr - $72K/yr

6+ years exp

Coppin State University is seeking an Executive Administrative Assistant III for the Office of the President. This role involves strategic coordination of the President’s schedule and providing critical day-to-day support to ensure efficient calendar management.

AlumniEducationHigher Education

Responsibilities

Provide complex calendar management by reviewing and assessing short-term and long-term scheduling priorities for the President

Work closely with the President and members of her team to ensure effective time management

Prioritize daily and monthly schedules, internal and external meetings, events and travel arrangements with keen attention to detail

Ensure timely preparation for meetings and events by collecting and compiling required information and briefing materials

Serve as a primary point of contact and intermediary between the President and various internal and external constituencies (faculty, staff, students and members of the public)

Perform other related administrative duties as assigned

Qualification

Calendar managementMicrosoft Office SuiteInterpersonal skillsOrganizational skillsCustomer serviceDigital filing systemsAttention to detailVerbal communicationWritten communication

Required

Associate of Arts degree. Bachelor's degree may substitute for years' experience

Six years' experience providing high-volume scheduling including two years of administrative support for a President/Chief Executive Officer or other senior official at a comparable organization

Strong organizational skills and ability to set priorities and respond quickly as priorities change

Ability to handle high volume of scheduling matters in a fast-paced environment

Strong interpersonal skills with an ability to build good relationships with peers and to interact with senior administrators and diverse campus constituencies

Strong verbal and written communication skills and ability to collect, compile and organize information and provide summary reports

Ability to anticipate needs and work proactively to address problems

Keen attention to detail

Excellent technological skills with high proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint, and various virtual meeting platforms

Ability to leverage technology to enhance efficiency and effectiveness in calendar management

Demonstrated strong commitment to excellence and outstanding customer service

Good judgment, appropriate discretion and tact in handling sensitive matters and in interacting with students, staff, public officials and other constituencies

Ability to make effective oral presentations and project a professional, polished image in representing the Office of the President

Skilled in managing digital filing systems