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Chase · 1 day ago

Brand Strategy and Events Coordinator, Analyst

450 W 33rd St, New York, NY, 10001, US

Full-time

Onsite

Entry Level

$65K/yr - $100K/yr

1+ years exp

Chase is a leading financial services firm, helping nearly half of America’s households and small businesses achieve their financial goals. The Brand Strategy & Events Coordinator will manage complex scheduling and communications for senior Brand leadership, oversee event planning and execution, and support the Brand team in various administrative tasks.

BankingFinancial Services

Responsibilities

Manage extensive and complex calendar coordination on behalf of the Chief Brand Officer (CBO) and Brand Creative Director in a high-paced and dynamic environment

Coordinate and manage in-person and virtual meeting invitations and correspondence with incoming requests

Manage meeting set up, conference room booking, guest arrival and departure and technology requirements/troubleshooting for all in-person meetings

Arrange all travel plans for CBO & Creative Director, including but not limited to: flights, accommodation, car service reservations, meals, etc., for domestic and international travel

Create full trip itinerary with all travel details and meeting prep for travel related to business trips and tentpole conferences

Process expenses in a timely manner, compliant with company policy

Partner with Business Manager on maintaining team documents as well as gathering information across Brand team based on incoming requests from senior leadership

Support ad hoc research requests to assist with drafting speaker and meeting briefs for CBO

Provide general Brand team office support, including printing, ordering office supplies, and managing CBO’s technology issues and escalations as needed

Oversee the event planning and execution of at least 8 events per year: Brand team in-office celebrations, outings, quarterly Town Halls, etc

Own and organize all aspects of Brand team events pre, during and post event, including but not limited to: research vendors and present viable options for selection, review contracts alongside Finance partner, reserve space and/or book venue, catering, transportation needs, liaise with vendor management, organize audio/video conference set-up, day-of logistical management, follow-up (e.g. sending thank you gifts)

Qualification

Event planningCalendar coordinationTravel planningMicrosoft OfficeCommunication skillsMultitaskingInterpersonal skillsOrganizational skillsAttention to detailFlexibility

Required

1+ years of experience

Ability to handle pressure, understand prioritization and deliver against tight deadlines

Excellent communication and interpersonal skills with strong follow-through and follow-up capabilities

Outstanding organizational and multitasking abilities, with exceptional attention to detail

Flexibility to adapt to rapid changing schedules and priorities

Proven travel planning skills and knowledge

Demonstrated ability to plan complex and large events

Fluency in all Microsoft office products

Strong personal leadership, ability to work independently and effectively in a demanding, changing environment

Self-motivated and aspirational

Demonstrated ability to work confidently with senior leadership and stakeholders while maintaining discretion and professionalism

Preferred

Experience supporting senior executives in high-touch, client-facing environments, preferably within luxury, fashion, hospitality, entertainment, or related industries

Strong cultural awareness with familiarity in dining, travel, and cultural events

Natural attention to detail and intuitive judgement when supporting executive needs in polished, client-facing settings

Familiarity with New York City and other global markets from a client service or executive support perspective