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HMP Global · 1 day ago

Manager, Exhibit & Sponsorship Services

Greater Philadelphia

Full-time

Hybrid

Mid Level

3+ years exp

HMP Global is a leading healthcare event and education company with a dominant position in several therapeutic areas. The Manager, Exhibit & Sponsorship Services supports exhibit and sponsorship operations across multiple events, managing logistics, vendor coordination, and client relationships.

EducationHealth CareHospital

Growth Opportunities

Hiring Manager

Rich Lancia, SHRM-CP

Responsibilities

Plan and coordinate exhibit and sponsorship logistics for events of various scales

Maintain tracking spreadsheets and organized filing systems for exhibitor service orders

Support exhibit hall layout planning, booth assignments, and online floor plan updates

Oversee sponsorship fulfillment to ensure contractual obligations are met

Set up exhibitor registration with vendors and update registrations as needed

Review exhibitor guidelines and trade show regulations to ensure compliance

Serve as a key contact for exhibitors and sponsors, providing exceptional customer service

Maintain communication with exhibitors/sponsors before and during events

Support development of customized sponsorship packages

Communicate unique exhibitor/sponsor requests to meeting planners

Follow up with exhibitors for payments and essential deadlines

Support sales team with exhibitor and sponsorship-related tasks

Assist in pricing strategies, contract management, and revenue tracking

Help develop marketing initiatives to increase engagement

Maintain strong working relationships with sales teams and vendors

Manage exhibitor logistics including move-in/move-out schedules and booth setup

Oversee sponsorship activations and ensure proper execution

Provide on-site troubleshooting and exhibitor assistance

Prepare shipment of exhibitor badges and lanyards

Maintain working knowledge of each trade show schedule

Assist with budgeting and tracking expenses related to exhibits and sponsorships

Identify opportunities for cost-effective execution and revenue growth

Assess and refine processes to enhance operational efficiency

Stay informed on industry trends and competitor offerings

Recommend improvements to elevate the exhibitor and sponsor experience

Qualification

Exhibit logisticsSponsorship fulfillmentClient relationship managementEvent management softwareCRM toolsMultitaskingProactive mindsetCommunication skillsOrganizational skillsAttention to detailTeam-oriented