Apply on Employer Site

Beacon Hill · 1 day ago

Executive Assistant

Boston, MA

Full-time

Onsite

Senior Level

$38/hr - $38/hr

5+ years exp

Beacon Hill is a staffing solutions company, and they are seeking an Executive Assistant to support the Dean of the Professional Education Division. The role involves providing high-level administrative support, managing daily operations, budgets, and coordinating events within a dynamic academic environment.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Serve as the administrative and business lead for the Professional Education Division office

Manage the Dean's calendar, meetings, travel, and professional engagements

Support budget planning, tracking, reporting, and purchasing card reconciliations

Coordinate division-wide projects, events, residencies, visiting artists, and special initiatives

Prepare contracts, correspondence, reports, agendas, and meeting minutes

Maintain accurate electronic and hard-copy records and office systems

Hire, train, and supervise student employees

Act as liaison between the Dean and internal/external stakeholders

Support staff onboarding, training, and divisional communications (website, calendar, newsletter)

Qualification

Budget managementMacintosh proficiencyProject managementWritten communicationVerbal communicationPrioritization abilitiesDiscretionCommitment to diversityInterpersonal skillsOrganizational skills

Required

Bachelor's degree required with 5+ years of experience in an academic administrative or office setting

Strong written and verbal communication and interpersonal skills

Excellent organizational, project management, and prioritization abilities

Proven budget and financial management experience

Ability to work independently with minimal supervision and exercise discretion

Proficiency in a Macintosh environment (word processing, spreadsheets, databases, presentations, videoconferencing)

Commitment to diversity, inclusion, and confidentiality in an executive support role

Benefits

Medical

Dental

Vision

Federal and state leave programs as required by applicable agency regulations

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)