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Lone Star College · 2 days ago

Administrative Specialist III, Student Access

Cypress, TX

Full-time

Onsite

Entry, Mid Level

$34K/yr - $39K/yr

1+ years exp

Lone Star College is a recognized institution in higher education, providing quality education to over 80,000 students each semester. The Administrative Specialist III role involves overseeing administrative functions, providing clerical and operational support, and ensuring efficient office operations within the college's framework.

EducationTrainingUniversities

Work & Life Balance

Responsibilities

Organizes and coordinates general office operations, including but not limited to supervising, training and coordinating the workload of clerical staff, ensuring adequate office coverage, overseeing efficient workflows, maintaining departmental schedules and calendars, and assisting staff with basic daily functions as needed

Troubleshoot questions, inquiries, and complaints and directs them to the appropriate person

Coordinates a variety of meetings and maintains scheduling of office conference room for campus

Produces a variety of detailed reports and documents, including but not limited to performing research, typing, coordinating, proof reading, printing, and compiling

Coordinates the maintenance of general office equipment with internal departments (OTS) and/or external vendors

Assists with training and oversight of new employees within assigned area

Tracks and maintains inventory of supplies. Manages the process of purchasing supplies and services and prepares all appropriate documentation, following LSC purchasing guidelines. Confirms receipt of all goods and services

Assists with departmental budget preparation and maintenance. May track expenditures on a monthly basis and completes budget analyses throughout the year, in addition to expense projections, trend reports, and ad hoc reports as required for leadership

Accurately enters and submits expense reports as needed

Responds to routine correspondence on own initiative, or drafts response for manager's review on correspondence that requires Manager's signature

Plans and coordinates a variety of meetings, events, trainings, etc., including but not limited to venue reservations, space assignment, handouts and meal arrangements

Responsible for other reasonable, related duties as assigned

Qualification

Analytical skillsCustomer service skillsLeadership skillsSoftware proficiencyAttention to detailProblem-solving skillsMulti-project managementExpense trackingInterpersonal communication