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Wingate University · 20 hours ago

Administrative Assistant - Thayer School of Education

Wingate Campus

Full-time

Onsite

Entry Level

2+ years exp

Wingate University is a teaching university serving over 3,400 students across two campuses. They are seeking an Administrative Assistant for the Thayer School of Education to support departments, ensure efficient office operations, and provide excellent customer service.

Higher Education

No H1B

Responsibilities

Maintain regular office hours in accordance with University policy

Assist program leadership as needed with projects and overall running of the departments

Maintain stock and order supplies for the school

Maintain billing/invoices, expense reimbursements, and reporting

Assist programs/committees in organizing events to include planning, reservations, invitations, caterings, and on-site availability during the event, when applicable

Assist with necessary HR/onboarding steps, documents, and orientation schedules for faculty and staff

Lead and guide the work of student employees

Perform other duties as assigned by leadership (e.g., assist with recruitment, admission, and enrollment of students; maintain spreadsheets in the database; assist with managing the website; create marketing and program materials; assist with completing federal and state accountability reports, etc.)

Qualification

Administrative experienceMS Office SuiteGoogle WorkspaceOrganizational skillsMultitaskingFlexibleVerbal communicationWritten communicationTime managementDetail-oriented

Required

Associate's Degree, preferable in a field related to administrative or academic administration, but will consider documented equivalent work experience

Strong organizational planning skills, excellent verbal and written communication skills, and ability to maintain confidentiality required

Other required attributes: time management, ability to prioritize, ability to multitask, detail-oriented, resilient, flexible, and the ability to work with multiple ages and personalities