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The Aerospace Corporation · 6 days ago

Executive Administrative Partner - Defense Systems Group

Crystal City, VA

Full-time

Onsite

Senior Level

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. They are seeking a driven and confident Executive Administrative Partner to provide strategic administrative support to senior leaders in the Defense Systems Group, ensuring effective group operations and contributing to the organization’s goals.

AerospaceGovernmentInnovation ManagementMilitary

Work & Life Balance

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials

Organizes and prioritizes critical issues and information for the executive(s) to facilitate efficient decision making

Leads special projects, tracks and drives completion of actions items and deliverables

Manages group, corporate, and customer reports/deliverables/org charts (compile/edit/publish)

Drafts and prepares various correspondence, emails, letters, presentations on behalf of executive(s)

Provides input and feedback into executive/corporate activities and decisions, with follow-up communications and coordination

Develops and improves effective processes/systems across the enterprise that provide superior organization, efficiency and industry-lead technical best practices

Executes strategic, proactive, and complex calendar/meeting/event planning, management and conflict resolution

Arranges complex travel coordination, logistics, and expense reporting for leadership

Manages the coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)

Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency

Leads by training and mentoring division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

Qualification

Microsoft OfficeProject ManagementCommunication SkillsStrategic ExecutionTechnological FluencyInterpersonal SkillsProblem-SolvingJudgmentBusiness AcumenLeadershipCollaborationEmotional IntelligenceDecision MakingAdaptabilityTeam Leadership

Required

High School Diploma, GED or equivalent

Mastery of administrative skills: project management, strategic execution of tasks, organization, detail-oriented, writing, and proofreading

Expert-level technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel

Mastery of communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, emotional intelligence, diplomatic, judgment, business acumen, and decision making, across all levels of the organization

Ability to rapidly adapt to changing environments and anticipate needs of the organization

Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions

Ability to work independently and/or lead a team to proactively deliver innovative solutions and resolve issues with minimal direction

Ability to obtain and maintain a security clearance, which is issued by the US government (U.S citizenship is required to obtain a security clearance)

Preferred

Prior experience as an executive admin or similar role

Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence

Masterly of internal AI tools that improve efficiency and communication

Bachelor's Degree or other additional relevant education and training

Existing security clearance and/or ability to obtain TS/SSBI/SCI security clearance, which is issued by the U.S. government

Benefits

Comprehensive health care and wellness plans

Paid holidays, sick time, and vacation

Standard and alternate work schedules, including telework options

401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

Flexible spending accounts

Variable pay program for exceptional contributions

Relocation assistance

Professional growth and development programs to help advance your career

Education assistance programs

A work environment built on teamwork, flexibility, and respect