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Terminix · 1 week ago

Executive Assistant

United States

Full-time

Remote

Mid Level

3+ years exp

Terminix is a member of the Rentokil family of companies, a global leader in Pest Control services. The Executive Assistant role is responsible for providing administrative support to the Executive Leadership Team, managing schedules, coordinating travel, and preparing important materials for meetings.

Building MaintenanceCommercialConsumerFacilities Support ServicesHome ServicesProfessional ServicesService Industry

Responsibilities

Enable the effectiveness and efficiency of the ELT supported

Responsible for delivering specific projects (e.g. events organization, presentation preparation)

Develop positive working relationships with a wide range of stakeholders and colleagues at all levels to ensure projects are complete

Type and produce reports, letters, spreadsheets, presentations, graphics and other documents

Carry out research and assemble information for use in reports and meetings

Handle correspondence. Compose letters, memoranda and other documents from dictation, verbal direction or knowledge of the company’s policies and procedures

Manage the calendar and schedule appointments and meetings for the assigned ELT

Screen mail and telephone calls, direct requests to the appropriate person and follow-up replies. Where possible manage questions and requests on behalf of the ELT

Organize travel arrangements (flights, hotels etc.) and process related expenses, providing itineraries

Arrange meetings and functions with minimum direction ensuring that all elements are considered and dealt with effectively

Use knowledge of the RNA to answer routine inquiries from various internal and external sources

Organize and establish agendas and attend various meetings acting as recorder of the proceedings. Coordinate follow up actions

Devise and maintain office systems to deal efficiently with paper flow and the organization and storage of paperwork, documents and computer-based information. Dealing confidentially with all information

Qualification

Executive support experienceCommunication skillsProblem solving skillsOrganizational skillsAttention to detailReliabilityWork ethic

Required

3 - 5 years working directly with a Senior Level Executive

High School Diploma required

Outstanding communication skills with demonstrated ability to influence at all levels with a range of internal stakeholders

Able to demonstrate high levels of drive, work ethic and personal accountability with the ability to work under pressure while maintaining sound judgement and a rigorous focus on the details

Strong problem solving and creative skills and the ability to exercise sound judgement and make decisions based on accurate and timely analyses. Strict attention to detail

High level of trustworthiness and reliability with experience working in a fast-paced environment while attaining results