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RTX · 2 days ago

Executive Assistant (HYBRID)

AZ201: RMS AP Bldg 801 1151 East Hermans Road Building 801, Tucson, AZ, 85756 USA

Full-time

Hybrid

Mid, Senior Level

$53K/yr - $101K/yr

6+ years exp

RTX is a leading company in manufacturing engineering, seeking an Executive Assistant to provide high-level administrative support. The role involves managing calendars, coordinating travel arrangements, and assisting with various administrative tasks for the Manufacturing Engineering leadership team.

AerospaceManufacturingSecuritySensorTelecommunications

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed

Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones

Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner

Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences

Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials

Submit visit requests via approved Raytheon tools

Process employee changes utilizing approved Raytheon tools

Attend meetings and other functions as requested

Work with the admin team on various projects, as well as, assisting with improving processes where necessary

Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement

Build and maintain good business relationships with managers and administrative personnel

Qualification

Executive AdministrationCalendar ManagementTravel CoordinationMicrosoft Office SuiteRaytheon ToolsCommunication SkillsOrganizational SkillsTeam PlayerAttention to DetailProblem-Solving

Required

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience

Experience working as an Executive Administrator

Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports

The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Preferred

Ability to respond quickly and effectively to non-routine requests and situations

Ability to maintain confidentiality of information and data

Evidence of being a team player who can concentrate on multiple tasks at once

Experience in working independently as well as working in a team environment

Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others

Comfortable working in a fast-paced environment

Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology

Experience working with Raytheon tools, such as Concur, SAP/APEX, RTime, etc

Familiarity with Raytheon policies, procedures, forms, and processes

Bachelor's or Associate's Degree or some college is desirable

Time-management and prioritization skills

Experience using Microsoft Office Suite Tools, to include but not limited to: Outlook, OneNote, PowerPoint, Word, Teams, and Excel

Benefits

Medical

Dental

Vision

Life insurance

Short-term disability

Long-term disability

401(k) match

Flexible spending accounts

Flexible work schedules

Employee assistance program

Employee Scholar Program

Parental leave

Paid time off

Holidays

Company

RTX

Glassdoor3.8

RTX is comprised of three market-leading businesses – Collins Aerospace, Pratt & Whitney and Raytheon – working as one to answer the biggest questions and solve the hardest problems in aerospace and defense.

Founded in 1922

Arlington, Virginia, USA

10001+ employees