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Muhlenberg College · 1 day ago

Accounts Payable Specialist

Haas College Center

Full-time

Hybrid

Entry Level

1+ years exp

Muhlenberg College is a private, residential liberal arts college offering baccalaureate and graduate programs. The Accounts Payable Specialist provides service-oriented support by ensuring accurate and timely processing of invoices and payments, while collaborating with various departments to resolve issues and expedite payments.

Higher Education

Responsibilities

Process supplier invoices, ad hoc payments, and employee-submitted payment requests in Workday with a focus on accuracy, timeliness, and customer support

Review and approve Supplier Invoice Request payments submitted by employees across campus, providing guidance and assistance as needed

Prepare, process, and disburse check and ACH payments; respond promptly and professionally to payment-related inquiries via phone, email, and written correspondence

Maintain college supplier registrations and records, ensuring information is accurate, complete, and up to date

Assist suppliers by obtaining and maintaining required documentation, including W-9 forms, paid invoices, purchase orders, and credits

Reconcile supplier accounts and communicate regularly with suppliers to resolve questions and maintain positive working relationships

Support year-end activities by assisting with the compilation of data for 1099 tax filings

Work collaboratively with Business Office colleagues, including Purchasing, to provide seamless financial services to the campus community

Provide backup support for Payroll, the Business Office front desk, and Supplier Registration to ensure continuity of service

Deliver consistently warm, friendly, and professional customer service to employees, students, and external suppliers

Qualification

Accounts Payable ExperienceWorkdayFinancial Software ProficiencyGoogle WorkspaceMS OfficeCustomer Service SkillsProcess ImprovementDiversity CommitmentAttention to DetailEffective Communication

Required

High school diploma or equivalent required

Minimum one year of relevant accounts payable experience

Demonstrated proficiency with computer and financial software (including Google Workspace and MS Office) and a high level of accuracy and attention to detail

Demonstrated ability to communicate clearly and effectively in both written and verbal contexts

Detail-oriented individual with effective oral and written communication skills

Demonstrated success in a customer-service-oriented environment

Ability to interact with outside departments and internal colleagues, responding to inquiries and effectively providing directions on policy and procedures

Commitment to constant and continuous process improvements

An active commitment to diversity, equity, inclusion and belonging

Successful completion of background checks, including but not limited to education, credit, criminal and child abuse clearances