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Holocaust Museum Houston · 2 days ago

HR Operations Coordinator

Houston, TX

Full-time

Onsite

Entry Level

2+ years exp

Holocaust Museum Houston is seeking an HR Operations Coordinator to support the day-to-day operations of the Human Resources function. This role involves managing employee records, coordinating onboarding, assisting with payroll processing, and ensuring compliance with HR policies.

EducationMuseums and Historical SitesRecreation

Responsibilities

Maintain and update employee personnel files in both electronic and paper form

Ensure that all HR documentation is accurate, complete, compliant, and securely stored

Prepare internal HR documentation such as offer letters, onboarding packets, employment change forms, and other standard correspondence

Maintain HRIS employee records and assist with data entry, reporting, and employee updates

Coordinate new hire onboarding logistics, including orientation scheduling, first-day communication, checklists, access requests, and paperwork completion

Ensure all required employment documentation is received, reviewed, and securely stored

Assist with offboarding steps, system changes, paperwork, termination documentation, and file archival

Collect, review, and verify employee timekeeping records for accuracy and compliance with payroll deadlines

Prepare payroll changes (new hires, terminations, pay changes, PTO balances, etc.) for processing

Coordinate with Finance or Payroll to ensure accurate and timely payroll submission

Maintain payroll data integrity across HRIS and related systems

Support employee enrollment, changes, and eligibility tracking for medical, dental, vision, and other benefit programs

Assist leadership with open enrollment logistics, employee communication, and benefits data entry

Respond to employee benefits questions and direct employees to appropriate carriers as needed

Maintain up-to-date knowledge of HR documentation requirements and support regulatory compliance by ensuring secure recordkeeping

Assist leadership with policy implementation, documentation updates, and process communication

Support HR by tracking required forms, certifications, onboarding compliance, and employee document deadlines

Respond to employee questions related to payroll, onboarding, benefits, HR paperwork, or general HR processes

Route HR concerns to the appropriate leader when escalation or employee relations support is required

Maintain the highest level of confidentiality regarding personnel information

Qualification

HR administrationPayroll processingHRIS systemsBenefits administrationMicrosoft ExcelCustomer service orientationAttention to detailOrganizational skillsWritten communicationVerbal communication