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Creatives On Call · 3 days ago

Sales Executive Assistant

Cincinnati, OH

Full-time

Onsite

Senior Level

$60K/yr - $75K/yr

7+ years exp

Creatives On Call is seeking a Sales Executive Assistant to provide high-level administrative, operational, and strategic support to a senior sales executive. The role involves managing complex calendars, coordinating communication, and facilitating cross-functional collaboration to enhance the effectiveness of a fast-paced sales organization.

AdvertisingConsultingMarketing

Growth Opportunities

Responsibilities

Own and manage a complex and dynamic executive calendar, ensuring alignment with business priorities, customer commitments, and strategic initiatives

Proactively manage meeting requests, acting as a gatekeeper to protect executive focus and drive efficient use of time

Ensure meetings are well-structured with clear objectives, appropriate participants, and required pre-reads

Manage and triage email, messaging platforms, and other communications on behalf of the executive

Draft, edit, and prepare correspondence, agendas, briefings, and follow-up communications in the executive’s voice, as appropriate

Ensure timely responses, accurate messaging, and follow-through on commitments

Support recurring sales operating cadences, including forecast calls, deal reviews, staff meetings, and monthly or quarterly business reviews

Coordinate preparation for customer meetings, including scheduling, internal alignment, and compilation of relevant background materials

Track decisions and action items from meetings and ensure follow-through and accountability

Coordinate complex domestic and international travel, including multi-city customer visits and leadership travel

Prepare detailed itineraries and manage logistics to ensure seamless execution

Support planning and coordination of sales events, offsites, and leadership meetings

Serve as a point of coordination between Sales leadership and internal partners, including Marketing, Finance, Legal, Product, Customer Success, and Human Resources

Facilitate clear communication and alignment across teams to support sales initiatives and executive priorities

Manage expenses, approvals, documentation, and administrative processes with accuracy and timeliness

Maintain organization of documents, presentations, and shared resources

Handle sensitive information with discretion and maintain strict confidentiality

Qualification

Executive-level supportCalendar managementCommunication skillsAI technology understandingMicrosoft Office proficiencySalesforce proficiencyDiscretionOrganizational skillsProblem-solving skillsIntegrity

Required

7+ years of experience providing executive-level administrative support, ideally supporting senior leaders in Sales, Revenue, or other customer-facing organizations

Demonstrated ability to manage complex calendars, competing priorities, and high-volume communications in a fast-paced environment

Strong written and verbal communication skills, with the ability to interact professionally with executives, customers, and cross-functional partners

Highly organized, detail-oriented, and proactive, with strong problem-solving skills and sound judgment

Foundational understanding of emerging Artificial Intelligence (AI) capabilities and comfort working in AI-enabled platforms and systems, with an eagerness to lean into new technology to improve productivity, efficiency, and executive effectiveness

Ability to adopt new tools quickly while exercising good judgment around data quality, confidentiality, and responsible use of technology

Proficiency in Microsoft Office, Google Workspace, sales tools such as SalesForce, Apollo, or other CRM platforms and common collaboration and communication tools

High level of professionalism, discretion, and integrity